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Administrative Coordinator

2 months ago

Provo, Utah, United States PEG Companies,Inc Full time
Job Overview

Company Background:

Established in 2003, PEG Companies, Inc. is a comprehensive owner, operator, and developer specializing in multifamily, hospitality, and build-to-rent properties across the U.S. and Canada, particularly in the Mountain West region. With headquarters in Provo, Utah, PEG manages over $1.9 billion in assets under management across multiple funds and separate accounts, employing over 1,100 professionals.

Position Summary:

We are looking for a dedicated and friendly full-time receptionist to enhance our office environment. The successful candidate will demonstrate reliability, integrity, and a strong focus on organization. They should possess the ability to multitask, communicate clearly, quickly absorb information, work autonomously, and maintain a positive demeanor in interactions with clients and colleagues.

Key Responsibilities:

  • Exhibit a customer-centric approach with strong communication and interpersonal skills.
  • Deliver exceptional service to both clients and staff.
  • Assist visitors and guide them to the right contacts.
  • Manage incoming phone calls effectively.
  • Direct general inquiries and concerns to the appropriate personnel.
  • Demonstrate technical proficiency with office equipment, including phone systems and copiers.
  • Compose and distribute emails, memos, letters, and forms.
  • Engage in special projects as required.
  • Prepare and reconcile expense reports.
  • Provide comprehensive support to clients, vendors, and team members.
  • Assist various departments as needed.
  • Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Work with Adobe Acrobat.
  • Manage digital filing and scanning of documents.
  • Coordinate lunch and catering orders as requested.
  • Exhibit self-motivation, multitasking abilities, business acumen, sound judgment, and discretion.
  • Maintain a cheerful and helpful attitude.
  • Adhere to professional dress standards.

Qualifications:

  • Minimum of 2 years in administrative support or executive assistance roles.
  • Strong problem-solving skills.
  • Advanced proficiency in Microsoft Office applications.
  • Familiarity with Adobe Creative Suite.
  • Meticulous attention to detail.
  • Excellent verbal and written communication skills, along with strong interpersonal abilities.
  • Exceptional organizational skills and commitment to timely project completion.
  • Ability to handle multiple tasks simultaneously.

Physical Requirements:

  • Ability to sit or stand for extended periods.
  • Proficient in operating a computer, telephone, and keyboard, with the capacity for prolonged use.
  • Occasional requirements to climb, balance, bend, stoop, kneel, or crawl.
  • Capability to lift items weighing up to 25 pounds.

Compensation Package:

The compensation for this role includes:

  • A competitive base salary.
  • A comprehensive benefits package.