Financial Operations Manager

5 days ago

Northbrook, Illinois, United States USA Clinics Group Full time
Job Description

The Financial Operations Manager will oversee the accounting team and provide support to the senior leadership team, to effectively manage the company's financial operations. The Financial Operations Manager will be responsible for all accounting and administrative duties necessary to issue timely and complete monthly financial statements and the annual audited statements. This includes, but is not limited to, reconciling the general ledger, budgeting, forecasting financial data, and maintaining the accounting systems. This position will work directly with the Chief Financial Officer and will closely coordinate his/her activities with other members of the company's executive team.

This position requires on-site work in our office five days a week. Remote work is not an option.

Key Responsibilities
  • Financial Management
    • Develop and oversee internal controls, accounting policies and procedures, in accordance with Generally Accepted Accounting Principles (GAAP).
    • Manage month-end closing activities, journal entries, account reconciliations, accruals, revenue recognition, and financial statement preparation.
    • Responsible for accurate maintenance of the financial records, computer financial management system, chart of accounts and vendor files.
    • Lead the accounts payable function, performs all types of payments, leases with the bank, and perform monthly bank reconciliations, prepares payment and advance requests for the Chief Financial Officer's certification.
    • Prepare and present financial reports and risk analysis, create budgets and forecasts.
    • Ensure quality control over financial transactions and financial reporting.
    • Supervise purchasing of capital and disposable equipment, maintain proper level of disposable equipment in all locations.
    • Manage all company's inventory with proper analysis of collected data.
    • Work with Revenue Cycle Management to minimize and eliminate write-offs for performed services.
    • Supervise and maintain current and future properties: leases/rents/purchase agreements, acquisitions, and property tax payments.
    • Obtain and maintain SUI or other tax documents required for payroll purposes.
    • Manage and comply with local, state and federal reporting requirements and tax filings.
    • Maintain financial staff by recruiting, interviewing, orienting, and training employees.
    • Maintain financial staff performance by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
    • Protect operations by keeping financial information and plans strictly confidential.
  • Audit and Compliance
    • Coordinate the information, schedules and preparation for the annual audits.
    • Maintain audit files with all relevant documentation, including budget, budget narrative, financial reports, sub-award documents and other relevant paperwork.
    • Ensure all documents are readily accessible in a timely manner during the audit process. Work with the Chief Financial Officer in all matters related to audit inquiries.
  • Additional Management
    • Work with Information Technology and other departments on automation of accounting department workflows.
    • Examine periodic expense reports by the sub-contractors and sub-grantees, and ensure they are accurate, fully documented and meet contractual requirements.
    • Review project-specific payment vouchers and ensure they are correctly processed in the accounting system.
    • Review wire transfer requests from field offices and sub-recipients.
    • Work with the Chief Financial Officer on an annual and quarterly basis to ensure accurate budgeting and re-forecasting of Partners' financial targets, including portfolio revenues and expenses.
    • Stay up-to-date with U.S. Government regulations on cost principles and audits. Participate in relevant capacity building events to enhance understanding of applicable federal regulations.
    • Assist with processing of payments in a timely manner (wires and checks).
    • Maintain a filing system in the accounting unit.
    • Conduct general administrative functions as requested in support of the human resources department.
    • Be adaptable and flexible to take on new tasks and assignments as requested from time to time.
    • Additional duties as assigned.
    Requirements
    • Certified Public Accountant (CPA) required.
    • At least eight (8) years of progressive accounting experience within provider services/healthcare industry preferred.
    • Strong computer skills and experience using financial management software - Microsoft Great Plains.
    • Strong knowledge of generally accepted accounting principles (GAAP).
    • Must have excellent communication skills and a strong ability to accomplish tasks through collaboration with others.
    • Ability to multi-task and work independently and make sound decisions, without close supervision.
    • INDH1
    Benefits
    • Health
    • Vision
    • Dental
    • 401k & Match
    • PTO

INDM2

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