Medical Affairs Project Coordinator
1 week ago
Job Title: Administrative Project Coordinator - Medical Affairs
Location: Remote
Duration: Long-term contract
Compensation: Competitive hourly rate
Overview:
The Administrative Project Coordinator plays a crucial role in the coordination and management of all Medical Affairs events, projects, and initiatives. This position also provides essential administrative support to the leadership within the Medical Affairs department. The coordinator will ensure that administrative operations are running smoothly and efficiently, while also supporting the strategic objectives of the department.
Key Responsibilities:
1. Coordinate and manage all business events and operational tasks for the Medical Affairs team, including the preparation and formatting of confidential documents and presentations.
2. Provide administrative guidance and support, assisting in problem resolution, prioritizing tasks, and ensuring timely completion of all administrative processes.
3. Assist in the financial management of various projects, including budget preparation and monitoring of expenses.
4. Support the planning and execution of leadership meetings and contribute to the development of departmental strategies and initiatives.
5. Enhance departmental visibility through the organization of communication events and meetings.
6. Offer leadership and training to administrative staff, establishing workflow standards and conducting regular team meetings.
7. Organize and implement cross-functional initiatives, ensuring effective communication and training.
8. Manage departmental databases and support data management initiatives.
9. Prepare reports, manuals, and other documentation as required by company standards.
10. Assist in the planning and logistics of departmental meetings and conferences.
11. Coordinate travel arrangements and manage expense reporting.
12. Oversee time tracking and reporting systems.
13. Facilitate the onboarding and offboarding processes for employees, collaborating with HR and IT functions.
14. Perform additional responsibilities as needed.
Qualifications:
* Bachelor’s degree with 2 years of relevant experience, or an Associate’s degree with 4 years of experience, or a high school diploma with a minimum of 5 years of relevant experience.
* Proficient in Microsoft Office Suite, SAP, and SharePoint.
* Strong organizational skills with the ability to manage multiple priorities.
* Excellent interpersonal skills and the ability to work effectively with all levels of staff.
* Minimum of 1-2 years of experience in the pharmaceutical industry is required.
* Fluent in English, both written and spoken.
* Understanding of budget management and financial reporting.
* High level of adaptability and commitment to the role.
Signature Consultants is a leading provider of staffing and workforce solutions, dedicated to connecting talent with opportunities. We are committed to fostering an inclusive environment and welcome applicants from diverse backgrounds.
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