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Administrative Project Coordinator

2 months ago

Wilmington, North Carolina, United States Signature Consultants Full time

Job Title: Administrative Project Coordinator - Medical Affairs

Location: Remote

Duration: Long-term Contract

Compensation: Competitive Hourly Rate

Role Overview:
This position is pivotal in orchestrating and managing all events, projects, and initiatives within the Medical Affairs Americas department. The role also provides essential administrative support to the Head of Medical Affairs Americas, ensuring that the administrative team operates efficiently and effectively.

Key Responsibilities:
1. Coordinate and support all business events and operational tasks for the Medical Affairs Americas team, including the organization of meetings and the preparation of confidential presentations and documents.
2. Offer administrative leadership and guidance, assisting in problem resolution, prioritizing workflow, and managing all administrative processes promptly.
3. Provide support for various strategy cost centers, focusing on planning and identifying potential cost savings within the Radiology sector.
4. Assist the Head of Medical Affairs Americas in planning and executing leadership meetings and contribute to various departmental initiatives and employee development programs.
5. Enhance departmental visibility and communication by organizing town hall meetings and other significant communication opportunities.
6. Deliver ongoing leadership and training to administrative staff, establishing workflow standards and conducting necessary meetings.
7. Organize and implement cross-functional initiatives through independent coordination of events, communications, and training sessions.
8. Manage departmental databases and support related administrative functions.
9. Compile and analyze information to prepare reports, manuals, agendas, and correspondence as per company practices.
10. Maintain departmental information and develop materials essential to the department's operations.
11. Assist in the planning and preparation of meetings, including drafting agendas and broader communications.
12. Coordinate logistics for departmental meetings and conferences, both on-site and off-site.
13. Arrange business travel and assist with expense reporting.
14. Oversee time tracking entries and system reporting.
15. Manage the onboarding and offboarding processes for employees, collaborating with IT and HR functions.
16. Undertake additional responsibilities as required.

Qualifications & Skills:
* Bachelor’s degree with 2 years of relevant experience, or an Associate’s degree with 4 years of relevant experience, or a High School diploma with a minimum of 5 years of relevant experience.
* Proficient in MS Office applications, including Word, Excel, PowerPoint, and SharePoint.
* Ability to manage multiple priorities effectively.
* Strong interpersonal skills and exceptional organizational abilities.
* Experience in the pharmaceutical industry is required.
* Fluent in English, both written and spoken.
* Knowledge of budgeting and financial management is essential.
* High commitment level, adaptable to changing environments and projects.
* Capable of handling confidential information with discretion.
* Demonstrated problem-solving skills and sound judgment.

Signature Consultants is a leading provider of staffing and workforce solutions, committed to connecting talent with opportunities across various industries. We value diversity and are an Equal Opportunity Employer.