Front Desk Coordinator

2 weeks ago


Houston, Texas, United States Signeekwave Architecture Studio Full time
About Signeekwave Architecture Studio

We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. Our team of talented architects, designers, and engineers strive to push the boundaries of architectural design and create transformative experiences for our clients.

About the Role

We are seeking a highly organized and personable Front Desk Receptionist to join our dynamic team. In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for their experience at our organization. Your responsibilities will extend beyond traditional clerical tasks; you will play a vital role in managing the flow of information and providing excellent customer service.

Key Responsibilities
  • Greet and welcome visitors in a professional and friendly manner.
  • Answer phone calls, directing them to the appropriate personnel and taking messages as necessary.
  • Manage scheduling and appointments for team members, ensuring efficient use of their time.
  • Maintain a clean and organized front desk area, including updating informational brochures and company literature.
  • Assist with administrative tasks such as filing, data entry, and correspondence as needed.
  • Respond to client inquiries and requests, providing accurate information about services and policies.
  • Coordinate with various departments to facilitate smooth operations and a cohesive work environment.
Requirements
  • High school diploma or equivalent; additional certification in office administration is a plus.
  • Proven experience as a receptionist or in a similar role.
  • Strong verbal and written communication skills, with a professional phone manner.
  • Proficient in using office equipment such as computers, telephones, and photocopiers.
  • Familiarity with office management software (e.g., MS Office, appointment scheduling systems).
  • Excellent organizational skills and ability to prioritize tasks efficiently.
  • Ability to handle sensitive information with confidentiality and professionalism.
Bonus Points
  • Dental Insurance
  • Disability Insurance
  • Health Insurance
  • Flexible Spending Account


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