Project Coordinator

3 days ago

Champaign, Illinois, United States BayWa-r.e. Power Solutions, Inc. Full time
Job Description

We are seeking a highly motivated and organized Project Coordinator to join our team at BayWa-r.e. Power Solutions, Inc. in Champaign, Illinois. This is a full-time on-site position with a salary range of $25-$35 per hour.

Key Responsibilities:
  • Assist the Project Manager in coordinating all project-related activities, from estimating and design to commissioning.
  • Manage day-to-day project coordination, maintain project schedules, delegate tasks, and oversee project activities across multiple departments and functions.
  • Evaluate change order requests, including design changes, specifications, and drawing releases, and report status to the Project Manager.
  • Assist in project cost management, manage change orders, and track budget versus actuals.
  • Implement effective document control mechanisms to ensure work is performed in accordance with contract documents.
  • Utilize construction software or other related software to manage budgets, schedules, and project documentation.
  • Collaborate with the Project Manager, sales, and accounting departments to develop billing documents.
  • Develop a thorough understanding of the scope and interdependence of all contract documents.
  • Work with the Project Manager to prepare, administer, and process subcontracts.
  • Support subcontractor relations, including scheduling, subcontract management, communications, job reporting, and compliance.
  • Assist in contract management, ensuring compliance with all agreements, including interconnection agreements and site control agreements.
  • Coordinate project documentation, including cataloging photos, construction documents, project notes, equipment specifications, and other relevant project information.
  • Assist in managing customer experience and interaction from contract execution to asset management.
  • Attend weekly construction meetings with clients by phone and/or in person, coordinate meeting agendas, prepare accurate and timely meeting minutes, and follow up on action items.
  • Prepare owner manuals and closeout materials.
  • Initiate and manage the application for customer permits and utility interconnection.
  • Initiate, prepare, process, and review requests for information as required by the project.
  • Troubleshoot project issues as they arise, evaluate alternatives, and propose solutions.
Requirements:
  • An educational or experience-based background in Engineering or Construction Management, with a bachelor's degree preferred.
  • Two (2) years of construction project management or construction-related administrative experience.
  • Knowledge and understanding of construction and related processes, as well as industry practices.
  • Ability to read and interpret blueprints/drawings and operate proficiently within the in-house computer software programs and Microsoft Office Programs such as Excel, Word, and Outlook, Salesforce, Procore, and others.
  • Strong interpersonal skills, including written and verbal communication skills.
  • Must be highly motivated, adaptable, detail-oriented, flexible, and able to work both with a team and independently.
  • Ability to pass a comprehensive background check and drug screen.
Working Conditions:
  • Sit or stand at a desk for 6-8 hours per day performing tasks on a computer.
  • Requires minimal physical effort with periods of walking and standing with light lifting of files.
  • Minimal bending, stooping, or reaching.
  • Occasionally exposure to environmental elements during remote visits.

We offer a comprehensive benefits package, including medical insurance, dental insurance, vision insurance, employer-sponsored life insurance, and more. If you're a motivated and organized individual looking for a challenging role, please submit your application and resume for review. We look forward to connecting with you to learn more about your background and schedule an initial phone interview.

BayWa-r.e. Power Solutions, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.

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