Administrative Coordinator
5 days ago
We are seeking a highly skilled Administrative Specialist III to join our team at Kaiser Permanente. As a key member of our administrative team, you will be responsible for independently planning and executing information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports.
You will execute workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Additionally, you will contribute to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams, independently.
Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.
Essential Responsibilities:- Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members.
- Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples.
- Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes.
- Supports and responds to the needs of others to support a business outcome.
- Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives.
- Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information.
- Supports, identifies, and monitors priorities, deadlines, and expectations.
- Identifies, speaks up, and implements ways to address improvement opportunities for team.
- High School Diploma or GED, or equivalent AND two (2) years of experience in administrative support or related field, OR Minimum three (3) years of experience in administrative support or related field.
- Knowledge, Skills, and Abilities (KSAs): Customer Experience; Computer Literacy; Data Entry; Data Integrity; Interpersonal Skills
Kaiser Permanente is a leading healthcare organization dedicated to providing high-quality, patient-centered care. We are committed to making a positive impact in the lives of our members and the communities we serve.
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