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Virtual Meeting Technology Project Coordinator

2 months ago

Milwaukee, Wisconsin, United States Brooksource Full time

Brooksource is seeking a Virtual Meeting Technology Project Coordinator to contribute to our esteemed Fortune 500 financial services client's initiatives. In this role, you will blend cross-functional project management with Organizational Change Management expertise to achieve departmental and inter-departmental objectives. Your primary responsibility will be to plan, oversee, and manage technology projects, focusing on the deployment of advanced conference room and virtual meeting solutions.

This position requires on-site presence as per departmental guidelines, specifically three days a week (Monday, Tuesday, and Wednesday), with the flexibility to work remotely on Thursdays and Fridays. Additionally, you may need to be present on-site as dictated by project requirements, which may necessitate full-time on-site attendance during certain weeks. Availability during core business hours, typically 8 am to 5 pm CST, is essential.

Essential Qualifications:

  • Bachelor's Degree in Business, Project Management, or a related field preferred, or substantial relevant work experience along with PMP certification.
  • A minimum of 5 years of experience in technology project management, including analysis, documentation, and a strong emphasis on communication and budgeting.
  • Experience collaborating with technicians and vendors to plan, execute, monitor, and troubleshoot hardware installations.
  • Proficiency in technology deployment.
  • Familiarity with conference room technologies (e.g., Zoom).
  • Ability to work with minimal supervision to scope, plan, and manage multi-departmental projects.
  • Proven capability to lead and manage complex technology assignments.
  • Exceptional presentation skills in various formal settings, including one-on-one, small and large groups, and organizational leadership.

Daily Responsibilities:

  • Project Planning: Develop and manage project plans for new conference room tool implementations, encompassing scope, timelines, and resource allocation.
  • Technology Deployment: Supervise the installation and configuration of new conference room technologies, ensuring seamless integration with existing systems.
  • Coordination: Work collaboratively with IT, Facilities, and vendors to facilitate smooth technology deployment and troubleshoot any arising issues.
  • Project Management: Monitor project progress, manage risks, and ensure deliverables align with quality and budget expectations.
  • Vendor Management: Manage vendor relationships, contracts, and service agreements to ensure successful technology deployment.
  • Change Management: Create and deliver training for users on new technologies and manage the transition to ensure effective adoption.
  • Documentation: Maintain comprehensive project documentation, including plans, technical specifications, and user guides, while providing regular status updates.
  • Quality Assurance: Assist in testing new tools for functionality and address any issues prior to full deployment.
  • Post-Implementation Support: Oversee ongoing support and maintenance for new technologies, responding to user feedback and optimizing performance.
  • Continuous Improvement: Identify and implement process enhancements for future technology deployments.

About Brooksource

Brooksource is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.