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Human Resources Support Specialist

2 months ago

Columbus, Ohio, United States Group Management Services Full time
We are currently seeking a part-time Administrative Resources Coordinator at Group Management Services.

Are you passionate about working in a dynamic environment alongside creative individuals? Group Management Services could be the ideal fit for you. We are looking for a part-time Administrative Resources Coordinator.

Our organization employs a strategy that emphasizes internal growth, allowing our talent to excel in various roles. The perfect candidate will possess a vibrant, energetic disposition, ideally coming from a human resources or administrative support background, and will be eager to advance their career while providing essential support within a professional arts organization.

Benefits of the Administrative Resources Coordinator position:
  • Flexible hours tailored to business needs (Hybrid work opportunity)
  • Work schedule is Tuesday through Friday. No Mondays.
  • Chance to attend performances with complimentary admission (subject to management approval)
A typical week for the Administrative Resources Coordinator includes:
  • Gathering and reporting employee leave requests, making recommendations for approval based on operational and production schedules.
  • Maintaining up-to-date records of approved leave.
  • Tracking employee milestones such as anniversaries.
  • Keeping employee contact information current.
  • Updating vendor contact details.
  • Coordinating training sessions and ensuring all employees complete mandatory training.
  • Onboarding new hires, managing employment documentation, scheduling orientation, and following up to ensure onboarding processes are completed.
  • Processing changes in employment status and pay rates within the HR system.
  • Providing administrative assistance and supporting recruitment efforts for performing artists.
  • Arranging travel and itineraries for executive staff.
  • Generating statistical reports from the HR system.
  • Assisting with research projects as necessary.
  • Managing facility maintenance requests and scheduling vendors for routine and emergency maintenance.
  • Maintaining an updated inventory of equipment using the purchasing system.
  • Ordering and managing organizational supplies through preferred vendors.
  • Supporting the CEO and COO as required.
Qualifications we seek:
  • Minimum of 2 years in an administrative role.
  • Exceptional organizational skills and attention to detail.
  • Strong communication abilities across various formats.
  • Trustworthy and dependable, with the ability to handle confidential information.
  • Responsive and prompt in communication.
  • Able to work collaboratively within a team as well as independently.
  • Self-motivated and proactive.
  • Proficient in IT tools (Smartsheet, Google Docs, Word, Excel, HR software).
  • Adaptable in approach.
  • Must have reliable transportation.
If you believe you are a suitable candidate for this role, please submit your resume for consideration.