Office Operations Specialist

2 weeks ago

Marietta, Georgia, United States Metasys Technologies, Inc. Full time

JOB DESCRIPTION

Office Administrator:

About Us:
Metasys Technologies, Inc. is looking for a meticulous and highly organized Office Administrator to enhance our team.

This position will facilitate our office functions and guarantee the efficient execution of daily operations, encompassing data management, administrative responsibilities, and office organization.


Key Responsibilities:

Data Management:
Input data from diverse sources into Salesforce and other information systems.
Update current data and confirm its accuracy by cross-referencing with source documents.
Retrieve information from databases or electronic files as needed.
Conduct regular backups to ensure data integrity.

Office Administration:
Safeguard the confidentiality of sensitive information and manage highly confidential documents with care.
Handle phone communications and correspondence (emails, letters, packages).
Provide comprehensive administrative support including filing, scanning, photocopying, and scheduling appointments.
Organize and oversee office supplies while maintaining records of company assets, equipment, and inventory.
Manage and refresh databases with a high degree of accuracy.
Assist in daily facilities operations and oversee facility software applications.

Project Organization and Support:
Assist with office closure activities, such as packing items and relocating office supplies.
Aid in the planning and execution of company meetings and events, including setup and cleanup.
Collaborate with facilities and other departments on office closure and opening protocols.
Play a vital role in coordinating vendor services for facility management.

Reporting and Presentations:
Submit timely reports and prepare project updates as required.
Maintain a record of all company equipment, software, furniture, and fixtures, including depreciation schedules and asset removal.

Customer and Colleague Support:
Deliver customer support via phone, email, or in-person interactions.
Assist colleagues as needed and contribute to a positive office atmosphere.

Qualifications:
Demonstrated experience in office administration or a related field.
Proficiency in Salesforce and other data management platforms.
Strong attention to detail and a high level of accuracy in data entry.
Excellent organizational and time-management abilities.
Capability to handle sensitive and confidential information with care.
Strong communication skills and ability to manage correspondence effectively.
Experience with facilities management and office supply coordination is advantageous.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education:
High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.

Metasys Technologies is an equal opportunity employer

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

  • Retail Operations Manager

    7 days ago

    Marietta, Georgia, United States FedEx Office Full time

    Job SummaryThe Customer Service Lead is a key member of the FedEx Office team, responsible for providing exceptional customer experiences and ensuring the smooth operation of our retail stores. This role requires a strong understanding of our products and services, as well as excellent communication and leadership skills.Key ResponsibilitiesCustomer Service:...

  • HR Operations Specialist

    2 weeks ago

    Marietta, Georgia, United States Pivotal Retail Group Full time

    Job Title: HR Operations SpecialistCompany Overview: Pivotal Retail Group is dedicated to fostering a diverse and nurturing workplace where our team members can excel and develop their careers.Key Responsibilities:Assist in the recruitment, onboarding, and orientation of new employees.Provide support and advice on performance management and professional...

  • Operations Coordination Specialist

    1 week ago

    Marietta, Georgia, United States MiMedx Full time

    Operations Support SpecialistJob Category: Operations Requisition Number: OPERA001428Job OverviewPOSITION SUMMARY:The Operations Support Specialist plays a crucial role in assisting the leadership team by executing daily administrative functions. This includes, but is not limited to, developing work schedules, delegating tasks, verifying documentation, and...

  • Office Support Specialist

    1 week ago

    Marietta, Georgia, United States Searchlogic Recruiting, LLC Full time

    Position OverviewSearchlogic Recruiting, LLC is seeking a dedicated Office Support Specialist to join a thriving manufacturing organization. This role involves collaborating closely with the Office Manager to provide essential administrative assistance and contribute to various projects. We welcome applications from recent graduates as well as individuals...

  • Front Office Specialist-GI Paulding

    4 weeks ago

    Marietta, Georgia, United States Wellstar Health System Full time

    How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the...

  • Facility Operations Specialist

    3 days ago

    Marietta, Georgia, United States Lockheed Martin Full time

    About the Role:This is a challenging and rewarding opportunity to join Lockheed Martin as a Facility Operations Specialist. As a key member of our team, you will play a critical role in the modernization, operation, and maintenance of our critical control systems and plant infrastructure.Key Responsibilities:Plan, coordinate, and oversee project-related...

  • Grain Operations Specialist

    3 days ago

    Marietta, Georgia, United States Perdue Farms Full time

    Job SummaryPerdue Farms, a leading international agricultural products and services company, is seeking a skilled Grain Operations Specialist to join our team at our facility in Pennsylvania.This is an exciting opportunity to work in a dynamic environment where you will be responsible for performing a variety of duties supporting grain operations, including...

  • Credit Control Officer

    2 weeks ago

    Marietta, Georgia, United States Budget Car Rental Full time

    Position OverviewThe Accounts Receivable Specialist plays a crucial role in managing the recovery of funds for damages incurred to the fleet of Budget Car Rental vehicles.Key ResponsibilitiesAnalyze case files to assess potential coverage and formulate effective collection strategies aimed at recovery within a specified timeframe.Engage in communication with...

  • Office Coordinator and Reception Specialist

    2 weeks ago

    Marietta, Georgia, United States David Pearson Communities Full time

    Job OverviewA prominent development organization is seeking a skilled office coordinator and receptionist to support our operations.Key Responsibilities:Compose and manage formal communications and spreadsheetsOversee the collection of dues and rentsHandle incoming phone inquiriesCreate and maintain efficient filing systemsExecute various administrative...

  • Retail Team Lead

    2 days ago

    Marietta, Georgia, United States Office Depot Full time

    About the RoleWe are seeking a highly motivated and experienced Retail Team Lead to join our team at Office Depot. As a key member of our sales team, you will be responsible for providing exceptional customer service, driving sales growth, and leading a team of sales associates.Key ResponsibilitiesCustomer Service: Provide top-notch customer service to our...

  • Administrative Operations Coordinator

    2 weeks ago

    Marietta, Georgia, United States MiMedx Full time

    Operations Support SpecialistJob Category: Operations Requisition Number: OPERA001428Job DetailsPOSITION SUMMARY:The Operations Support Specialist plays a crucial role in assisting the leadership team by executing daily administrative functions. This includes, but is not limited to, creating work schedules, assigning responsibilities, verifying...

  • Front Office Medical Coordinator

    2 weeks ago

    Marietta, Georgia, United States Dermatology & Surgery Specialists of North Atlanta (DESSNA) Full time

    Position OverviewWe are seeking a dedicated and personable Front Office Medical Coordinator to join our dynamic team at Dermatology & Surgery Specialists of North Atlanta (DESSNA). This role is essential in ensuring a welcoming and efficient environment for our patients.Key Responsibilities:Manage patient check-in and check-out processes with...

  • Accounts Payable Specialist

    1 week ago

    Marietta, Georgia, United States Creative Financial Staffing Full time

    Job Summary:Creative Financial Staffing is seeking an experienced Accounts Payable Specialist to join our team in the North Atlanta suburbs. As an AP Specialist, you will play a critical role in supporting the financial operations of our client, a Commercial General Contractor.About the Company:Our client is a reputable General Contractor with a stable 25+...

  • Operations Support Coordinator

    1 week ago

    Marietta, Georgia, United States MiMedx Full time

    Operations Support SpecialistJob Category: Operations Requisition Number: OPERA001428Job OverviewPOSITION SUMMARY:The Operations Support Specialist plays a crucial role in assisting the leadership team by executing various administrative functions. Responsibilities include, but are not limited to, developing work schedules, delegating tasks, ensuring...

  • Field Operations Support Specialist

    2 weeks ago

    Marietta, Georgia, United States Diversified Maintenance Systems, LLC Full time

    Office Administrator Join Diversified Maintenance Systems, a prominent player in the Facilities Services sector since 1973. We value the significance of details, as well as the contributions of our employees and the satisfaction of our clients. Our core principles of loyalty, honesty, and integrity foster a culture of growth and opportunity for every...

  • Security Operations Specialist

    2 days ago

    Marietta, Georgia, United States Target Full time

    Job Summary:As a Security Specialist at Target, you will contribute to a team in the development of a secure work environment for all Target team members, temporary workers, vendors, and visitors.Key Responsibilities:Execute routines to identify and investigate theft, ensuring the integrity of Target's assets and protecting its customers.Collaborate with...

  • Flexible Administrative Support Specialist

    2 weeks ago

    Marietta, Georgia, United States One Medical Full time

    About One MedicalOne Medical is redefining primary care by making quality healthcare more affordable, accessible, and enjoyable for everyone. We are committed to transforming the healthcare experience for patients, providers, employers, and health networks alike. Our comprehensive in-office and 24/7 virtual care services, along with on-site labs and programs...

  • Accounts Receivable Specialist

    2 weeks ago

    Marietta, Georgia, United States Budget Car Rental Full time

    Position OverviewThe Accounts Receivable Specialist plays a crucial role in managing the recovery of funds for damages incurred to the fleet of Budget Car Rental vehicles.Key ResponsibilitiesAnalyze files to assess potential coverage and formulate effective collection strategies aimed at recovery within a 90-day timeframe.Engage in communication with...

  • Customer Support Specialist

    2 weeks ago

    Marietta, Georgia, United States Global Technical Talent Full time

    Position Title: Customer Support Specialist - Administrative ContractJob Overview: The Customer Support Specialist is responsible for addressing and resolving telephone inquiries and requests from customers or potential customers in a timely, accurate, and courteous manner. Utilizing appropriate telephone etiquette and all available resources, the specialist...

  • Accounts Receivable Specialist

    2 weeks ago

    Marietta, Georgia, United States Budget Car Rental Full time

    Job OverviewPosition Summary:The Collections Specialist plays a vital role in managing and recovering funds related to damages incurred by Budget Car Rental's fleet vehicles.Key Responsibilities:Assess files to identify potential coverage and formulate effective collection strategies aimed at recovery within a 90-day timeframe.Engage in communication with...