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Billing Associate
1 month ago
The primary function of this role is to assist the HVAC department and financial billings. The Company goal is to continuously grow the revenues of the mechanical and electrical construction and facilities while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines.
Key Responsibilities:- Prepare, organize and store information in paper and digital form.
- Prepare various contract documents and complete project closeout documentation.
- Compile job cost reports.
- Gather required records to compile all information needed for billing.
- Update customer system inventory in the CRM program for completed billings.
- Prepare invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
- Ensure that all billing and accounting deadlines are met and communicates exceptions as necessary.
- Produce various billing reports, summarizing and analyzing them as necessary.
- Assist with the creation of billing summaries for customers without website billing.
- Prepare credit memorandums to indicate returned or incorrectly billed products or services.
- Post transactions to accounting records.
- Work with account representatives as needed to prepare and correct invoices.
- Follow up on open receivables and maintain aging report for A/R updates.
- Process and scan billings for approved invoices.
- Submit vendor invoices to A/P for payment.
- Review vendor statements and investigate older items.
- Participate in month-end closing processes.
- Backup to Service Coordinator to assist with dispatching as necessary.
- Answer incoming phones as necessary.
- High School Diploma or GED is required.
- 3+ years' experience in an administrative/billing role is required.
- Previous experience in the construction industry is a plus.
- Strong customer service skills and the ability and willingness to learn new systems and processes are required.
EMCOR Group and its companies are equal opportunity employers and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.
