Executive Support Specialist

2 weeks ago

Shreveport, Louisiana, United States Morris & Dickson, Co., LLC Full time
Job Title: Executive Assistant

At Morris & Dickson, Co., LLC, we are seeking a highly skilled and experienced Executive Assistant to join our Executive team. This is a critical role that requires a high level of professionalism, discretion, and organizational skills.

Key Responsibilities:
  • Manage the calendars, appointments, and meetings of key leaders, ensuring optimal time utilization and seamless coordination with internal and external stakeholders.
  • Proactively identify and address potential scheduling conflicts, providing recommendations for improved time management.
  • Screen, prioritize, and manage communications, including phone calls, emails, and requests, ensuring timely and appropriate responses.
  • Act as a liaison between the Executive team and internal/external stakeholders, maintaining effective communication channels.
  • Prepare, edit, and format correspondence, presentations, reports, and other documents with a high degree of accuracy and attention to detail.
  • Ensure all documentation is maintained and organized in line with company standards.
  • Coordinate and facilitate high-level meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items.
  • Manage and coordinate complex travel arrangements, including flights, accommodations, transportation, and itineraries for the Executive team.
  • Conduct research and compile data for various projects, presentations, and reports, providing insightful analysis to support decision-making processes.
  • Maintain a repository of key information and ensure data accuracy.
  • Handle sensitive information with the utmost confidentiality and professionalism.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5 years of experience in an executive support role, preferably within a corporate environment.
  • Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • High level of professionalism, integrity, and discretion in handling confidential information.
  • Ability to work independently and as part of a team in a fast-paced environment.

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