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Legal Support Specialist

2 months ago

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Job Summary:

Vaco is seeking a highly organized and detail-oriented Legal Assistant to join our team. As a Legal Assistant, you will provide administrative support to our attorneys and play a critical role in the success of our law firm.

Key Responsibilities:

  • Document Preparation: Prepare, edit, and proofread a variety of documents, including correspondence, agreements, and pleadings, with a high level of accuracy and attention to detail.
  • Document Management: Manage and assist with complex document production, including Bates Stamping, to ensure timely and accurate delivery.
  • Writing and Research: Draft simple pleadings and correspondence, and conduct research to support the preparation of court filings.
  • Court Filings: Prepare court filings, including making copies for filing, service copies, and preparing attorney service order slips, and file with various courts.
  • Table of Contents and Authorities: Create accurate Table of Contents and Table of Authorities using Microsoft Word tables.
  • Discovery: Prepare and finalize discovery, including propounded and responses, to ensure timely and accurate delivery.
  • Communication: Communicate with court staff regarding various issues, including scheduling and coordination.
  • Calendar Management: Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls, and send calendar invites and reminders.
  • Trial Preparation: Prepare Trial Memorandum and calendar all appearances and deadlines.
  • Deposition Coordination: Schedule local and out-of-town depositions, schedule conference rooms, and coordinate court reporter and videographer.
  • Mediation Coordination: Coordinate Mediation dates.
  • Administrative Support: Provide administrative support to attorneys, including answering telephones, taking detailed messages, and providing follow-up and interaction with clients, outside counsel, and others.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in a legal support role.
  • Excellent organizational and time management skills.
  • Strong attention to detail and ability to maintain confidentiality.
  • Proficient in Microsoft Office, particularly Word and Excel.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.