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Regional Administrative Supervisor
2 months ago
Position Overview
The Office Operations Manager plays a crucial role in managing the daily administrative functions of a multi-office law firm. This position ensures that all administrative operations run smoothly across various locations, providing essential support to meet client expectations.
Key Responsibilities
The following duties are fundamental to the role of the Office Operations Manager. This list is not exhaustive, and additional responsibilities may be assigned as necessary.
Administrative Leadership
Oversee the performance and management of administrative personnel, fostering effective relationships to guarantee optimal support.
Manage staffing and workflow of administrative teams across multiple offices.
Inspire and motivate staff to enhance productivity and efficiency within the workplace.
Proactively assess and address current and future administrative requirements. Collaborate with senior management to develop and implement effective strategies that align with firm objectives.
Assist in the recruitment process for administrative roles.
Conduct performance assessments for administrative staff, providing thorough and constructive feedback during annual reviews.
Support the planning and execution of internal business meetings, training sessions, and social events.
Contribute to special projects as required.
Qualifications
Education: A Bachelor’s degree or equivalent professional experience.
Experience: A minimum of 3 to 5 years in office management, preferably within a legal or service-oriented environment. Previous experience as a legal assistant is advantageous.
Skills and Competencies:
Proven experience in supporting senior partners and executives. Exceptional communication and interpersonal skills, with the ability to collaborate effectively with all levels of personnel, clients, and vendors.
Ability to work autonomously as well as part of a cohesive team.
Strong commitment to confidentiality and discretion.
A solid understanding of human resources principles and familiarity with employment legislation.
Outstanding organizational skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
Self-motivated with a high degree of initiative.
Strong problem-solving skills, working collaboratively with management to implement solutions for workplace challenges.
Ability to maintain professionalism under pressure while managing competing demands.
Excellent written and verbal communication abilities.
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Physical and Mental Requirements
Ability to remain seated or standing for extended periods.
Capacity to engage in prolonged keyboard use.
Ability to manage stress related to workload demands.
Willingness to travel between office locations as needed.
