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Document Control Technician

2 months ago

Irvine, California, United States Canon U.S.A., Inc. Full time
Job Summary

Canon U.S.A., Inc. is seeking a highly organized and detail-oriented Records Technician III to join our team. As a Records Technician III, you will be responsible for maintaining and retrieving company records, verifying and documenting records stored by following established cataloging systems, and ensuring the accuracy and integrity of our records management processes.

Key Responsibilities
  • Record Maintenance: Maintain files, retrieve files from the Records Center for client use as requested, deliver files to clients within established time frames, and ensure returned files are properly logged and placed back in their proper location.
  • File Preparation: Prepare files to be sent for storage, arrange for files to be retrieved from storage, and maintain the cataloging process, procedures, rules, and regulations.
  • Inventory and Evaluation: Evaluate the current cataloging system for completeness, efficiency, and usefulness by taking inventories and reviewing retrieval needs.
  • File Organization: Shift files to accommodate needed space as needed, create files through data entry into file tracking software, apply labels to folders, and inter-file (by alphabetical order and sort by number).
Additional Responsibilities
  • Document Scanning: May be requested to perform document scanning.
  • Software Training: Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations.
Requirements
  • Education: High School Diploma or equivalent.
  • Experience: Over 5 years of experience working with records, 3+ years of experience in a professional office environment, and knowledge of records software systems, scanners, filing, storage, and disposal procedures.
  • Skills: Expert proficiency in computer skills, especially when using records tracking systems, and the ability to train less experienced records clerks on the tracking system.
  • Personal Qualities: Excellent customer service, professional attitude, and appearance are a must, as well as the ability to work overtime and meet deadlines.
What We Offer
  • Competitive Pay and Benefits: We offer a competitive salary and benefits package.
  • Comprehensive Training and Development Programs: We provide comprehensive training and development programs that prepare employees to advance from within.
  • A Positive Work Environment: We strive to create a positive work environment that values our employees and clients.
  • Employee Discounts: We offer employee discounts on entertainment, products, and services nationwide.