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Administrative Support Specialist

2 months ago

San Marcos, Texas, United States Hays County, TX Full time
Salary: $40, $60,095.00 Annually

Location: San Marcos, TX

Job Type: Full-Time Regular

Department: County Clerk

Description

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Overview

Under general supervision, the Administrative Support Specialist executes a range of analytical clerical and administrative tasks for the Hays County Clerk. This role involves maintaining, organizing, and categorizing documents, exhibits, reports, and confidential records related to County Court cases. The position plays a crucial role in ensuring the smooth operation of courtroom proceedings. The outcomes of the employee's work significantly impact the public, the immediate staff of the department, and other county personnel.

Key Responsibilities
  • Assists clients and callers with inquiries regarding County Clerk filings or directs them to the appropriate office or personnel.
  • Processes payments and issues receipts for probate, civil, and criminal transactions.
  • Manages the sending, receiving, and filing of court-related documents and correspondence.
  • File marks documents upon receipt and distributes them to the relevant office staff.
  • Copies and certifies documents as required.
  • Conducts searches and retrieves information for attorneys, District Attorney staff, other county personnel, and the public.
  • Receives and files stamped documents, verifying the accuracy of the information provided.
  • Enters and scans data into the computer system.
  • Reconciles daily payments received.
  • Provides assistance to clients and responds to inquiries regarding records, either in person or via telephone.
  • Prepares, certifies, and distributes document and record copies to requesting parties.
  • Determines and collects fees in accordance with established guidelines.
  • Performs routine office tasks such as answering phones, accepting payments, issuing receipts, and filing.
  • Utilizes personal computers to enter and retrieve information.
  • Reviews, sorts, and organizes documents filed on a daily basis.
  • Re-shelves files and prepares additional files for the extension of existing files.
  • Work may be performed at various County Clerk locations.
  • Performs other duties as assigned.
Qualifications

Any combination of experience or training may be substituted on a year-for-year basis.
  • High School diploma or equivalent is required.
  • Two years of secretarial experience, preferably in a judicial or legal environment.
Additional Requirements
  • Valid Texas Class C driver's license.
  • Subject to a criminal history background check.
We offer a comprehensive benefits package to full-time employees, including healthcare, dental, vision, retirement plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees working less than 30 hours per week may receive some benefits on a pro-rated basis.