Experienced Accounts Receivable Specialist

5 days ago


Aurora, Illinois, United States Alarm Detection Systems Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounts Receivable Clerk to join our team at Alarm Detection Systems. As an Accounts Receivable Clerk, you will play a critical role in maintaining customer relationships, processing payments, and working collaboratively with our accounting team to perform audits of all transactions.

Key Responsibilities
  • Process invoices and payments accurately and timely
  • Identify and correct any customers who are set up incorrectly in our system
  • Process cash receipts daily by preparing checks, scanning checks, reconciling files, and sending to the bank, and posting in our accounting system
  • Apply unapplied customer payments daily
  • Deposit non-receivable payments weekly
  • Set up and maintain autopay information in our accounting system
  • Process ADS eBill payments daily and post in our accounting system
  • Manage and accurately process 3rd party payers and web portal invoices
  • Process credit card payments for customers calling in to make a payment
  • Assist with researching and addressing customer issues
  • Respond to customer inquiries and resolve any issues in a timely manner
  • Send invoices daily to our mailing processing provider
  • Process disconnects and restarts
  • Furnish W-9 forms and lien waivers as requested by customers
  • Post credit memos, changes in service, and miscellaneous customer maintenance daily
  • Bill parts sales from the stockroom
  • Balance lock shop cash and charge sales daily, bill any unbilled orders, and deposit cash to the bank
  • Reconcile daily sales to the general ledger and prepare the weekly management report
  • Prepare and email lock shop daily activity log weekly
  • Correctly identify and record (if necessary) customer purchase orders
  • Perform all activities involved in the monthly recurring billing process, including rate increase maintenance, printing, and mailing generic and breakdown invoices, and maintaining paper inventory
  • Reconcile and file sales and use tax returns for IL, WI, IN, & CO
  • Email customer statements and invoices as requested per customers
  • Handle special customer billing requests
  • Answer auditor requests for statements
  • Reconcile down payments monthly
  • Cross train with other accounting positions to fill in during vacations, etc.
  • Help with scanning as time allows
Requirements
  • High School Diploma or equivalent is required
  • Bachelor's degree in accounting or other related field is highly preferred
  • Minimum of 3-5 years in Accounts Receivable Clerk, Accounts Receivable Specialist, or other related roles is required
Preferred Qualifications
  • Strong knowledge of accounting principles and practices
  • Problem-solving and analytical skills
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Proficiency in Microsoft Excel
  • Data entry skills
  • Mathematical skills
  • Excellent communication, interpersonal, and customer service skills
  • Ability to multitask and manage multiple priorities in a fast-paced environment
  • Ability to work independently and as part of a team
Licenses/Certifications
  • Must be able to obtain a Permanent Employee Registration Card from the State of Illinois Department of Financial and Professional Regulation
  • Valid driver's license and maintain an insurable driving record


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