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Administrative Coordinator

2 months ago

Miami, United States Ascendo Resources Full time
Job Summary

We are seeking a highly skilled and experienced Personal Assistant to join our team at Ascendo Resources. As a Personal Assistant, you will provide administrative support to our CEO, ensuring the smooth operation of their personal and professional life.

Key Responsibilities
  • Personal Assistance: Provide day-to-day personal support, including running errands, managing household staff, coordinating events, and handling various personal projects.
  • Administrative Support: Manage the CEO's daily schedule, including appointments, meetings, and travel arrangements. Ensure timely and efficient calendar management.
  • Communication: Act as the primary point of contact for the CEO, handling all correspondence, phone calls, and emails. Translate documents and communications as needed.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries. Ensure all travel plans are executed smoothly.
  • Household Management: Oversee the maintenance and organization of the CEO's home, including liaising with vendors, contractors, and service providers. Manage household inventories and supplies.
  • Event Planning: Plan and coordinate private and business events, including dinners, parties, and meetings. Handle all logistics to ensure successful execution.
  • Confidentiality: Maintain the highest level of discretion and confidentiality in all matters related to the CEO's personal and professional life.
  • Financial Management: Assist with budgeting, bill payments, and expense tracking. Ensure accurate and timely processing of invoices and financial documentation.
  • Problem-Solving: Anticipate needs, identify potential issues, and proactively resolve them to support the CEO's day-to-day operations.
Qualifications
  • Language Proficiency: Fluent in English and Spanish, both written and spoken.
  • Experience: Minimum of 3-5 years of experience as a personal assistant to a CEO.
  • Location: Local candidates only who can commute full time to the CEO's personal residence.
  • Availability: Flexible with working hours, including occasional evenings and weekends, depending on the CEO's needs.
  • Tech-Savvy: Proficient in Microsoft Office Suite, Google Workspace, and other productivity tools. Comfortable with technology and able to troubleshoot basic issues.
  • Communication Skills: Excellent interpersonal and communication skills, with the ability to interact effectively with a diverse range of individuals.
  • Organizational Skills: Highly organized with a keen eye for detail. Ability to manage multiple tasks and priorities with minimal supervision.
  • Discretion: Strong sense of integrity, ethics, and the ability to handle sensitive information with confidentiality.
  • Driver's License: Valid driver's license and reliable transportation.
  • Pet Friendly: Both dogs and cats are welcome.
Benefits
  • Competitive Salary: Plus discretionary bonus based on experience.
  • Health Insurance: Comprehensive health, dental, and vision insurance.
  • Paid Time Off: Generous paid time off and holidays.
  • Professional Development: Opportunities for professional growth and development.