Administrative Support Specialist
2 weeks ago
As an Administrative Support Specialist, you will be responsible for managing and organizing essential documentation related to our Wealth Management & Investment Services division.
Your role will involve receiving, preparing, and processing incoming materials for inventory management, including the handling of files and packages across various locations while ensuring the accuracy and condition of all materials.
Key Responsibilities:- Maintain an orderly and precise record of all documentation in Terminal Digit order.
- Efficiently locate and retrieve requested documents to meet deadlines and adhere to established Service Level Agreements (SLAs).
- Organize and manage the movement of file folders of varying volumes while ensuring consistency and order.
- Conduct regular inventories and resolve any discrepancies promptly.
- Research document activity as required and generate new labels for files, ensuring proper attachment and organization.
- Re-file documents in a timely manner, including integrating loose documents into their respective files.
- Process incoming and outgoing loan documents related to acquisitions or sales.
Qualifications:
- High school diploma or equivalent.
- One to two years of relevant experience preferred.
Skills:
- Strong understanding of general office procedures and clerical skills.
- Basic reading, writing, and mathematical abilities.
- Familiarity with personal computers and standard office equipment.
- Effective verbal and written communication skills.
- Ability to collect, organize, and present information efficiently.
At Insight Global, we are dedicated to fostering diverse and inclusive work environments where individuals can express their authentic selves. We are an equal opportunity employer and value every candidate's unique background and experiences.
We encourage qualified candidates to apply, regardless of race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other characteristic protected by applicable laws.
-
Administrative Support Specialist
1 week ago
Jacksonville, Florida, United States Insure-All Insurance Agency Full timeAdministrative Support Specialist PositionInsure-All Insurance Agency is seeking a meticulous administrative support specialist to enhance our operations. The ideal candidate will have a background in insurance customer service or sales and demonstrate exceptional communication skills.Key Responsibilities:Respond to customer inquiries and provide detailed...
-
Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States NorthPort Heating and Air Conditioning Full timeJob OverviewNorthPort Heating and Air Conditioning is currently looking for a dedicated full-time Administrative Support Specialist. If you are passionate about providing exceptional customer service and are eager to contribute to a leading HVAC company, we want to hear from you.This role offers a competitive salary starting at $15+/hr, based on experience,...
-
Administrative Support Specialist
4 days ago
Jacksonville, Florida, United States CDR Maguire Inc. Full timeJob SummaryCDR Maguire Inc. is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our support staff, you will provide general administrative support, clerical, and other support as needed.Key Responsibilities:Provide general administrative support, including data entry, registration, and...
-
Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States Brodson Construction Company Full timeJob OverviewPosition SummaryWe are seeking an Administrative Support Specialist dedicated to delivering exceptional client service while managing a diverse range of tasks within a collaborative environment. The ideal candidate will possess strong communication skills, the ability to prioritize tasks effectively, and ensure the maintenance of office supplies...
-
Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States Brodson Construction Company Full timeJob OverviewPosition SummaryWe are seeking an Administrative Support Specialist dedicated to delivering exceptional client service while managing a diverse range of tasks within a collaborative environment. The ideal candidate will possess strong communication abilities, prioritize effectively, and oversee the maintenance of office supplies and kitchen...
-
Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States Clarke Schools for Hearing & Speech Full timeJob OverviewThe Administrative Support Specialist plays a crucial role in ensuring the smooth functioning of the school’s operations. Reporting directly to the Office Manager, this position is essential for maintaining a welcoming and efficient environment.Position Details:This is a full-time, non-exempt role that offers hourly benefits. The standard...
-
Senior Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States Jacksonville HA Full timeJob OverviewThe Jacksonville Housing Authority is committed to providing equal employment opportunities and fostering an inclusive workplace. Our policies ensure that all employment decisions are made without discrimination based on race, color, religion, national origin, gender, sexual orientation, age, disability, or any other protected status.Position...
-
Medical Support Specialist
2 weeks ago
Jacksonville, Florida, United States Nemours Full timeJob SummaryNemours is seeking a skilled Medical Support Specialist to join our Nursing Administration team. As a key member of our healthcare team, you will provide exceptional patient care and support to our patients and families.Key ResponsibilitiesCoordinate Patient Care: Ensure seamless patient flow, review charts, and update records with current...
-
Medical Support Specialist
2 weeks ago
Jacksonville, Florida, United States Nemours Full timeJob SummaryNemours is seeking a skilled Medical Support Specialist to join our Nursing Administration team. As a key member of our healthcare team, you will provide exceptional patient care and support to our patients and families.Key ResponsibilitiesCoordinate Patient Care: Ensure seamless patient flow, review charts, and update records with current...
-
Administrative Support Specialist
1 week ago
Jacksonville, Florida, United States Vaco Full timeVaco Staffing is currently seeking an experienced administrative professional for a prominent home builders association.Position Overview:We are in search of a proactive and meticulous Administrative Coordinator to support the non-profit sector of our large builders association. This position will act as the initial point of contact for our organization,...
-
Administrative Support Specialist
4 days ago
Jacksonville, Florida, United States Rolfe & Lobello, P.A. Full timeJob DescriptionAdministrative Support RoleRolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are seeking a highly organized and detail-oriented individual to provide administrative support to our legal team and ensure the smooth operation of our office.Key Responsibilities:Assist attorneys with case preparation, including...
-
Administrative Support Specialist
7 days ago
Jacksonville, Florida, United States Ascension Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team. As an Administrative Assistant, you will be responsible for providing administrative support to assigned areas or programs.Key ResponsibilitiesPrepare and distribute correspondence, forms, reports, presentation materials, and other...
-
Administrative Support Specialist
6 days ago
Jacksonville, Florida, United States Baggett Law Full timeJob SummaryWe are seeking a highly skilled and organized Receptionist to join our team at Baggett Law. As the first point of contact for our clients and visitors, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our front desk.Key ResponsibilitiesClient and Visitor Relations: Greet and welcome clients...
-
Administrative Support Professional
7 days ago
Jacksonville, Florida, United States Epiq Full timeJob Summary:Epiq is seeking a highly organized and detail-oriented Service Operations Specialist to join our team. As a key member of our administrative support team, you will be responsible for providing exceptional support to our clients, ensuring seamless day-to-day operations, and maintaining a high level of customer satisfaction.Key...
-
Administrative Support Specialist
2 weeks ago
Jacksonville, Florida, United States Olgoonik Corporation Full timeOlgoonik is an Equal Opportunity Employer - EEO, including disability/vetsOlgoonik is a cohesive family of professional contracting firms dedicated to delivering benefits for our Alaska Native shareholders. We believe that our operations must uphold the highest standards of quality, our workforce must be skilled and principled, and our commitment to safety...
-
Non-Profit Administrative Support
2 weeks ago
Jacksonville, Florida, United States Vaco Full timeVaco Staffing is seeking an experienced Administrative Reception Specialist for a prominent home builders association. This position is essential in ensuring smooth operations within our non-profit division.Position Overview:We are looking for a proactive and organized individual to fulfill the role of Administrative Reception Specialist. This position will...
-
Administrative Support Specialist
7 days ago
Jacksonville, Florida, United States Florida State College at Jacksonville Full timeAbout the RoleThis position provides administrative support and coordination for non-instructional programs and locations within Florida State College at Jacksonville. The successful candidate will provide day-to-day coordination of staff and other support within a given area of responsibility, establish and maintain lines of communication between assigned...
-
IT Support Specialist
4 days ago
Jacksonville, Florida, United States H2 Health Full timeJob SummaryWe are seeking a highly skilled IT Support Specialist to join our team at H2 Health. As an IT Support Specialist, you will play a crucial role in enhancing our technological infrastructure and providing top-tier support for our employees.Key ResponsibilitiesLead the onboarding of new locations and ensure a seamless transition of technology...
-
Executive Support Specialist
3 days ago
Jacksonville, Florida, United States Jacksonville Transportation Authority Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to the Assistant Vice President - Chief Transportation Officer at the Jacksonville Transportation Authority.Key ResponsibilitiesProvide confidential executive support to the AVP - CTO, including scheduling appointments,...
-
Medical Support Specialist
1 week ago
Jacksonville, Florida, United States MAGARITA M VENDRELL MD PA Full timeJob OverviewWe are seeking a highly skilled Medical Support Specialist to join our team at Margarita M. Vendrell MD PA. As a key member of our medical staff, you will play a vital role in ensuring the smooth operation of our facility.Key Responsibilities:Clinical Support:Assist medical staff with routine clinical tasks, including patient intake, vaccine...