Executive Support Professional

6 days ago


Boston, Massachusetts, United States Russell Tobin Full time
About Russell Tobin:Russell Tobin is a leading executive search firm that specializes in placing top talent in high-level positions within the financial services industry. Our team of experts has a deep understanding of the market and can help you find the perfect candidate for your needs. With our expertise and dedication, we strive to deliver exceptional results for our clients and candidates alike.

Responsibilities:
  • Manage calendars, coordinate meetings, and resolve scheduling conflicts.
  • Handle phone calls with professionalism and discretion.
  • Plan events, arrange travel (domestic/international), and process expense reports.
  • Assist with onboarding/offboarding, team platforms, and office support.
  • Create and format documents using Microsoft Office Suite and Adobe Pro.
  • Support ad-hoc projects and collaborate with cross-functional teams.

Requirements:

  • 3-5 years' experience supporting C-level executives (financial services preferred).
  • Bachelor's degree preferred, or 5+ years of relevant experience.
  • Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus.
  • Strong organizational, communication, and multitasking skills.
  • Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.

The estimated salary for this role is between $87,200 and $94,400 per year, based on a 20-hour workweek at $29-$32 per hour. We are looking for an individual who can thrive in a fast-paced environment and take initiative to drive results.



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