Administrative Coordinator

6 days ago


Pasadena, California, United States The Genesis Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office employees in Pasadena. As a key member of our team, you will provide exceptional support, ensuring our office runs smoothly and efficiently.

Responsibilities
  • Answer incoming phone calls and direct them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Compose and distribute emails, memos, and letters
  • Contribute to company reports and maintain an organized filing system
  • Develop and update office procedures
Qualifications
  • High school diploma or equivalent required; associate degree or administrative training preferred
  • Previous experience as an Administrative Assistant or in a similar role
  • Familiarity with standard office equipment and software
  • Excellent computer skills, including proficiency in Microsoft Office
  • Strong time management and organizational skills
  • Bilingual (English/Spanish) preferred

We offer a competitive salary, benefits package, and opportunities for advancement. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.



  • Pasadena, California, United States California Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join the Mechanical and Civil Engineering Department administrative team. The successful candidate will possess initiative, good judgment, and strong problem-solving skills and quickly gain knowledge of department, division, and campus-wide operations.Key...


  • Pasadena, California, United States SummitHR Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SummitHR. As an Administrative Assistant, you will provide administrative support to all levels and departments, ensuring seamless day-to-day operations.Key ResponsibilitiesRetrieve, sort, and direct all incoming mail and messenger deliveries to the...


  • Pasadena, California, United States Ultimate Staffing Services Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team's daily operations. This role is crucial in enhancing team productivity and ensuring efficient office management.Key Responsibilities:Provide administrative support to team members, including scheduling meetings, managing calendars, and coordinating...


  • Pasadena, California, United States Shriners Children's Full time

    Company Overview:At Shriners Children's, we're dedicated to providing exceptional patient care, fostering a culture of excellence, and promoting a collaborative environment that values diversity, equity, and inclusion. Our organization is committed to delivering high-quality, patient-centered care that meets the unique needs of each child and family we...


  • Pasadena, California, United States BYD Motor LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Administration Team at BYD Motor LLC. This is a full-time position that requires excellent communication skills, a positive attitude, and the ability to maintain strict confidentiality.Key Responsibilities:Provide exceptional customer service and respond to...


  • Pasadena, California, United States RemX Full time

    Job SummaryRemX seeks an experienced Administrative Assistant to provide advanced support for office operations. The ideal candidate will possess excellent communication and organizational skills, with a strong ability to maintain confidentiality and handle complex administrative tasks.Key Responsibilities:Coordinates special projects and ad-hoc reports,...


  • Pasadena, California, United States California Institute of Technology Full time

    Senior Administrative Assistant Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join the Andrew & Peggy Cherng Department of Medical Engineering administrative team. The successful candidate will possess excellent administrative skills, strong problem-solving abilities, and a high level of initiative.Key...


  • Pasadena, California, United States Gowns and Gardens House of Charities Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. As a key member of our operations team, you will be responsible for coordinating logistics, managing vendors, and assisting with event production.Main Responsibilities:Coordinate logistics for program and event productionManage...


  • Pasadena, California, United States Allied Universal® Janitorial Services Full time

    Job Title: Administrative Support CoordinatorWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Allied Universal Janitorial Services. As a key member of our executive leadership team, you will provide administrative support to our senior executives, ensuring seamless execution of their initiatives and...


  • Pasadena, California, United States TCS Education Full time

    Job Description:POSITION SUMMARY: The SHDE Administrative Faculty Fieldwork Coordinator is a key member of the School of Human Development & Education team, responsible for coordinating the fieldwork portion of the intern, student teaching, and residency programs. This role requires collaboration with the Credential Analyst, SHDE Faculty, fieldwork...


  • Pasadena, California, United States Lin Realty Group Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented individual to join our team as a WOW Coordinator. This role is responsible for creating memorable experiences for our clients, VIP Club members, and team. As a key member of the WOW Department, you will operate under the guidance of the Director of Client Relations and the Managing Partner.The...


  • Pasadena, California, United States The Genesis Group Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Job SummaryThe ideal candidate will have excellent communication skills, both written and verbal, and...


  • Pasadena, California, United States The Genesis Group Full time

    {"Job Title": "Administrative Assistant", "Job Summary": "We are seeking a highly organized and detail-oriented individual to provide administrative support to our office employees. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and a strong work ethic.", "Responsibilities": ["Answer incoming phone calls...


  • Pasadena, California, United States Accounting Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at a reputable Certified Public Accounting Firm in Pasadena. The successful candidate will be responsible for providing administrative support to our partners and maintaining accurate financial records.Key Responsibilities:Answering phones and providing...


  • Pasadena, California, United States Accounting Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at a reputable Certified Public Accounting Firm in Pasadena. As an Administrative Assistant, you will be responsible for providing exceptional support to our partners and team members, ensuring the smooth operation of our office, and maintaining...


  • Pasadena, California, United States The Genesis Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will provide critical support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone...


  • Pasadena, California, United States The Genesis Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will provide critical support to our office employees, ensuring they have the information and resources they need to perform their best. Your responsibilities will include answering phone calls,...


  • Pasadena, California, United States Accounting Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at a Certified Public Accounting Firm in Pasadena. The successful candidate will be responsible for providing exceptional administrative support, maintaining accurate financial records, and ensuring seamless day-to-day operations.Key...


  • Pasadena, California, United States The Genesis Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will provide critical support to our office employees, ensuring they have the information and resources they need to perform their best.Key ResponsibilitiesAnswer incoming phone calls and route...


  • Pasadena, California, United States Accounting Firm Full time

    Job SummaryWe are a reputable Accounting Firm seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional support to our partners and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service and...