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Office Administration Specialist
2 months ago
Position Summary: The Office Administration Specialist plays a crucial role in ensuring the smooth operation of daily administrative tasks. This position requires a detail-oriented individual who can effectively manage multiple responsibilities while providing exceptional support to both internal teams and external clients.
Key Responsibilities:
- Responds to incoming inquiries from customers, service engineers, suppliers, and sales representatives, ensuring timely communication of important updates.
- Digitizes and organizes customer orders, production records, and essential company documents for efficient access and storage.
- Processes customer product orders via phone and assists with the management of purchase orders as needed.
- Creates and dispatches service orders to domestic service personnel.
- Supports the creation and management of service contracts as required.
- Maintains current sales and marketing materials and coordinates logistics for trade shows and related activities.
- Schedules internal meetings based on staff availability and coordinates catering services for significant meetings.
- Oversees the procurement and maintenance of office supplies and break-room inventory.
- Provides assistance to executives with various tasks as needed.
Qualifications:
- A Bachelor's Degree is preferred; a High School Diploma or GED may be accepted with relevant experience.
- Minimum of 2 years of experience in an administrative or customer service capacity.
- Familiarity with contact management systems.
- Proficient in the O365 Microsoft Office Suite.
Essential Skills:
- Exceptional communication skills, both verbal and written, for effective interaction with internal and external stakeholders.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
- Excellent organizational and prioritization abilities.
- Creative problem-solving skills and a proactive attitude.
Work Environment:
The role requires the ability to sit or stand in front of a computer for extended periods and lift up to 20 lbs. comfortably.
Company OverviewWhy: We believe in a more efficient approach to managing global supply chains, emphasizing simplicity, transparency, and exceptional service.
How: Our innovative strategies and collaborative efforts with clients are transforming supply chain management for the future.
What: We offer logistics solutions that create streamlined, responsive, and agile supply chains tailored to meet the evolving demands of our clients.
