Event Coordinator-SAP Center at San Jose

16 hours ago

San Jose, California, United States San Jose Arena Management Full time
Job Description

Job Title: Event Coordinator

Job Type: Part Time, Non-Exempt

Company: San Jose Arena Management

Location: San Jose, CA

Reports to: Event Manager, Booking & Events

Job Summary:

We are seeking an experienced Event Coordinator to join our team at the SAP Center. The successful candidate will assist the Event Managers in creating exceptional experiences for guests at SAP Center and Tech CU Arena. This is a part-time position that requires flexibility and a willingness to work a variety of shifts, including days, evenings, weekends, and events as needed.

Responsibilities:

  • Assist with setting and/or verifying required set-up tasks are complete and properly set, as well as assist in identifying and remedying any non-compliance with ADA or Life Safety Code.
  • Drive on-ice officials from locker room to ice and back at the beginning and end of each period.
  • Assist NHL game night locker room attendants with securing visiting team food when ordered and coordinate hand-off to locker room attendants.
  • Anticipate a 10- to 12-hour shift, either morning or evening, with morning shifts running from approximately 6:00am - 4:30pm and evening shifts from 4:00pm - 2:00am.
  • Put up show graphic signage near dressing room hallway welcoming the tour to San Jose.
  • Coordinate dressing room assignments and set-ups with Tour Hospitality Coordinator and take the lead setting each dressing room to include tables, chairs, couches, pipe & drape, and more as a representative of the Building/Event Managers.
  • Coordinate with tour VIP party and provide appropriate resources/equipment for set-up as identified by Event Manager.
  • Assist department's Administrative Assistant with securing show/artists gifts and putting labels/finishing elements on gifts to be handed out during the evening.
  • Respond to radio calls from Event Managers to assist with any day of show specific needs.

Requirements:

  • Demonstrate working knowledge with core computer programs used for day-to-day business needs such as Word, Excel, Outlook, etc.
  • Clean DMV record and ability to pass a standard background check.
  • Must be willing to obtain any licenses, certificates or training required by local, state or national authorities for the operation of the equipment found in the facility such as light trucks, pallet jacks, forklifts or other light power-driven equipment.
  • Must Reside in the Bay Area as we are unable to pay for relocation or travel expenses.
  • Must be available to work 20+ hours per week including days, evenings, weekends, and events as needed depending on event schedule.
  • Must have the availability to work two-thirds (2/3) of shifts, which includes both set-up and load-out shifts.
  • Interpersonal communication includes high-level problem-solving and quick turnaround decision-making in demanding situations with a positive attitude.
  • Ability to be flexible, to coordinate and juggle numerous priorities and projects and meet deadlines without sacrificing quality.
  • Strong project management skills and ability to multi-task.
  • It is imperative that you can work independently without supervision, be self-directed and demonstrate initiative.
  • Exhibit good judgment and decision-making skills, as well as the ability to manage your own workload.

Physical Requirements:

  • Ability to sit, stand, walk, stoop, and crouch for extended periods of time
  • Communicate via phone and email with a variety of individuals
  • Ability to bend at the waist, reach overhead and lift up to 25 lbs with or without accommodation
  • Ability to utilize a computer for extended periods of time
  • Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
  • Ability to go up and down stairs multiple times in a shift.
  • Ability to stand for long periods of time inside and outside.
  • Ability to work occasional extended hours including nights, weekends, holidays (all with advance notice)

What We Offer:

  • Competitive compensation
  • 401K (pre-tax and Roth options) after meeting hour requirements
  • Employee referral bonus program
  • Employee recognition program
  • Complimentary or discounted sports and event tickets
  • Discount in the Sharks Pro Shop
  • Food and beverage discounts when working (excluding alcohol)
  • Spot Pet Insurance
  • Give Virtual Care (GVC)
  • Complimentary Barracuda tickets
  • Complimentary ice skating at Sharks Ice (San Jose, Fremont, and Oakland)
  • Discount on various hockey programs at Sharks Ice
  • Fun work environment
  • An inclusive culture that values diversity of background and a passion to improve our SSE's commitment to change with impact on our community and industry

Equal Opportunity Employer:

San Jose Arena Management is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans' status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies:

San Jose Arena Management recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will San Jose Arena Management pay a fee for candidates submitted or presented without a signed recruiting agreement in place between San Jose Arena Management and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by San Jose Arena Management's HR department. In the case of candidate(s) submitted or presented to San Jose Arena Management by a recruiter or agency without a signed agreement AND written assignment by San Jose Arena Management Human Resources, San Jose Arena Management explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.

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