Financial Operations Specialist

6 days ago

Palo Alto, California, United States Penn State University Full time
Job Description

The Pennsylvania State University Office of Budget and Finance is seeking a highly skilled and detail-oriented Financial Associate to provide comprehensive financial support to faculty and staff across the University. This role is designed to provide flexible support when vacancies or projects require additional help.

Key Responsibilities
  • Assist in timely reconciliation of purchasing card transactions using SAP Concur
  • Process travel reimbursements, adhering to University policies and procedures as well as funding source spending guidelines
  • Process purchase orders and various catalog orders, including confirming receipt of Goods/Services
  • Review and entry of a variety of journal entries into the University Financial system
  • Provide excellent customer service and advise on policy and procedures, consulting with Financial Manager and Financial Officer for resolution
  • Process accurate and timely payments using various methods: purchasing card, purchase order, non-po invoice
Requirements
  • Excellent customer service skills with a focus on providing supportive and responsive service
  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Ability to work both independently and as a team
  • Team player attitude with a commitment to creating a positive and efficient working environment
  • Knowledge of the University's enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired; however displaying a willingness to learn is more important
Education and Experience

This position will be filled at the Intermediate Support level, and minimally requires a High School Diploma/GED or Vocational Training/Degree and 2 years of relevant experience or equivalent combination or education and experience.

Benefits

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Security and Compliance

Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

Equal Opportunity Employer

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.

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