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Proposal Coordinator

2 months ago

White Plains, New York, United States H2M Full time
H2M architects + engineers, a leading multidisciplinary firm specializing in architecture, engineering, and environmental consulting, is seeking a Proposal Coordinator to enhance our Marketing team. This role is available for candidates with a strong background in proposal development. The successful applicant will play a vital role in the creation, execution, and delivery of both straightforward and intricate proposal submissions.

As a key member of the H2M team, the Proposal Coordinator will be expected to manage multiple priorities and work collaboratively under tight deadlines.

The responsibilities of the Proposal Coordinator include:
  • Crafting compelling non-technical content and influencing design elements while collaborating with technical staff.
  • Ensuring compliance with qualifications and requirements while managing the production timeline for timely proposal completion.
  • Conducting thorough analyses of RFQ/RFP documents and developing compliance matrices.
  • Tracking the status of proposal components and expediting processes as necessary.
  • Maintaining win/loss statistics for proposals, shortlist presentations, and interviews.
  • Managing a customer relationship database for contact details and proposal tracking.
  • Utilizing design software to create proposals that adhere to established templates and standards.
  • Writing and editing non-technical sections of proposals and organizing technical materials provided by support teams.
  • Preparing necessary proposal forms for various governmental entities.
  • Keeping corporate information updated, including personnel resumes and professional licenses.
  • Producing business development presentations in collaboration with technical and management teams.
  • Engaging in special projects and other business-related tasks as assigned by the Director of Marketing or Office Manager.
Qualifications:
  • Bachelor's Degree in Marketing, Communications, English, or a related discipline.
  • A minimum of 5 years of experience in proposal development within a professional services environment.
  • Exceptional writing and communication skills.
  • Proficiency in InDesign and Microsoft Office Suite.
  • Detail-oriented with strong organizational and interpersonal abilities.
  • Self-motivated, confident, and eager to learn in a dynamic setting.
  • A collaborative team player capable of engaging with colleagues across various locations.
  • Willingness to travel as required.
  • Ability to work closely with technical personnel on proposal content and presentation.
  • Strong relationship-building skills, both internally and externally.
  • Comfortable interacting with individuals at all organizational levels.
The salary range for this position is $63,000 - $80,000 annually.

H2M is committed to fostering a collaborative workplace where ideas are valued and employees are encouraged to grow. We emphasize sustainability and community involvement in our projects, ensuring minimal environmental impact. Our integrated design approach allows us to leverage the diverse expertise of our staff, providing opportunities for professional development and mentoring at all levels.

Equal Opportunity Employer: H2M is proud to be an equal opportunity employer, welcoming applicants from all backgrounds and experiences.