Accounts Payable Specialist

7 days ago

Baltimore, Maryland, United States Jensen Hughes Full time
Job Summary

Jensen Hughes is seeking a detail-oriented and collaborative Accounts Payable/Cash Applications Specialist to join our team. This role will be hybrid, 4 days remote, and 1 day in office.

Key Responsibilities
  • Accounts Payable: Accurately enter invoices using the workflow tool (Medius) and accounting software (Deltek Costpoint). Ensure proper coding of invoices in alignment with the financial reporting structure. Acquire necessary approvals for all invoice transactions. Assist with preparing and processing payments via check, ACH, and wire transfer. Maintain and update vendor records with accuracy and confidentiality. Effectively communicate with vendors and internal departments to resolve issues and provide support as needed. Accurately record intercompany transactions across various Jensen Hughes subsidiary entities. Perform ad hoc reporting and research involving invoices and payments.
  • Cash Applications: Accurately record customer payments in accounting software (Deltek Costpoint). Ensure accurate recording of various accounts receivable transactions in alignment with the financial reporting structure. Perform ad hoc reporting and research involving customer payments. Resolve any discrepancies related to customer payments and vendor invoices. Document and update procedures for cash application and accounts payable processes to ensure compliance, consistency, and efficiency.
  • General: Work with multiple currencies on a daily basis. Maintain high levels of accuracy, confidentiality, and attention to detail in all aspects of work. Respond to inquiries from internal stakeholders and external suppliers in a timely, clear, and respectful manner. Drive timely month-end close processing.
Requirements
  • A minimum of 3 years of professional experience in a related role.
  • High school diploma required; a college degree is a plus.
  • Experience in processing multi-currency invoices is highly preferred.
  • Proven ability to code invoices to a complex, multi-segment GL accounting string, including project-based invoices.
  • Proficiency in Microsoft Office (especially Excel).
  • Experience with Deltek Costpoint is advantageous.
  • Strong analytical skills with a keen attention to detail.
  • Excellent organizational and time-management skills.
  • Effective communication and interpersonal skills, with the ability to collaborate and thrive in a team environment.
  • Commitment to providing outstanding customer service.
About Jensen Hughes

Jensen Hughes is a global leader in fire protection engineering, risk management, and security consulting. We are committed to creating a culture of trust, integrity, and professional growth, and we value diversity and inclusion in the workplace.

We offer a competitive total rewards package, including a 401(k) with company match, healthcare coverage, and a range of other benefits. Incentives and/or benefit packages may vary depending on the position.

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