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Senior Accounting Specialist
2 months ago
The Maryland Department of Aging is dedicated to enhancing the quality of life for older adults in Maryland by fostering vibrant communities and providing essential services that promote health and meaningful living.
Through strategic initiatives, investments, and leadership, the Department aims to cultivate an environment where all older Marylanders can enjoy lives that are healthy, financially stable, socially engaged, and purposeful throughout their entire lifespan.
GRADE
16
POSITION DUTIES
This role supports the Chief Financial Officer and Deputy Financial Officer by executing accounting functions in accordance with generally accepted accounting principles. Responsibilities include ensuring adherence to relevant regulations through the examination, analysis, and interpretation of accounting systems, records, and reports.
The incumbent will manage tasks related to cost accounting, system accounting, and federal fund accounting, alongside general accounting responsibilities such as payroll, petty cash, working fund management, credit card processing, accounts payable/receivable, and financial analysis. Additionally, this position aids in the preparation of the department's annual budget.
Key duties also encompass accounting and financial reporting for federal and state funds, ensuring compliance with federal grant regulations. The role involves maintaining the general ledger of accounting transactions, reviewing, recording, and allocating payroll transactions, and assisting with year-end accounts payables, journal entries, accrued expenditures, and encumbrances while investigating discrepancies.
Responsibilities include processing journal entries and voucher payments, recording transactions on tracking sheets, and performing various reconciliations such as bank accounts and submitting reports related to these accounts.
Additional Responsibilities
Review, track, and submit for processing:
- Expense Reports
- Credit Card Activity
- Requests for funds
- Outstanding Warrants
Monitor Grant Activity using Excel spreadsheets and Google Tracking Sheets, including awards, fund requests, and payments. Assist in processing various grants, such as Federal Financial Participation (FFP) billing to the Department of Health, and track payroll activity for both regular and contractual payrolls.
MINIMUM QUALIFICATIONS
Education:
A Bachelor's degree in Accounting from an accredited institution, including or supplemented by three credit hours in auditing.
Experience:
Two years of experience in examining, analyzing, and interpreting accounting systems, records, and reports while applying generally accepted accounting principles.
Notes:
1. Candidates may substitute a Bachelor's degree with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.
2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974, will be considered to have met the educational requirement referenced above.
3. Possession of a Certified Public Accountant certificate or a master's degree in accounting from an accredited institution may substitute for one year of the required experience.
4. One year of professional auditing experience may substitute for one year of the required experience.
5. U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes may substitute for the required experience and education on a year-for-year basis.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to candidates with experience in state accounting/finance and those who have worked with state and federal grants.
SELECTION PROCESS
Applicants must provide sufficient information on their application to demonstrate that they meet the qualifications for this recruitment. All information regarding qualifications must be submitted by the closing date, as late submissions will not be considered. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible list for at least one year. The assessment may involve a review of education, training, and experience related to the position's requirements.
BENEFITS
STATE OF MARYLAND
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if unable to apply online, paper applications may be submitted to the appropriate department. Paper application materials must be received by the closing date for recruitment, as no postmarks will be accepted. For questions regarding this recruitment, please refer to the appropriate department. Maryland is committed to diversity and encourages applications from individuals with disabilities and bilingual candidates.
