Administrative Assistant

1 week ago


Santa Ana, California, United States Public Law Center Full time
About Public Law Center

Public Law Center is a 501(c)(3) nonprofit organization dedicated to providing free legal services to low-income residents and other nonprofits in Orange County.

Our mission is to promote justice and equality by providing access to legal representation and education to those who need it most.

Job Summary

We are seeking an Administrative Assistant to join our Immigration Unit. The successful candidate will provide administrative support to our team, including filing, scanning, and processing incoming/outgoing mail, conducting client appointments, and assisting with interpretation and translation for staff and volunteer attorneys.

Key Responsibilities
  • Provide administrative support to the Immigration Unit, including filing, scanning, and processing incoming/outgoing mail
  • Conduct client appointments for document drop off/pick up and/or signature collection
  • Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection
  • Conduct client interviews, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person
  • Assist with interpretation and translation for staff and volunteer attorneys as needed
  • Participate in and support with immigration legal clinics, workshops, and community education events
Requirements
  • High school diploma or equivalent required
  • Bilingual English/Spanish required
  • 1-3 years of work experience as an administrative or legal assistant in a non-profit organization or law office preferred
  • Prior experience working in customer service and/or with low-income communities, including the ability to relate and build rapport preferred
  • Strong oral and written communication skills
  • Ability to manage multiple tasks, work independently, and as part of a team
  • Computer literacy in MS Word, Excel, and Outlook, willingness to learn other software programs
Benefits
  • Competitive hourly rate
  • Health, dental, vision, disability, and life insurance
  • Flexible spending account program
  • 15 paid holidays per year
  • Approximately 1 paid week off during office winter closure
  • 21 paid sick days per year
  • 15 paid vacation days per year
  • 2 paid wellness days per month
  • Birthday paid time off
  • 403b retirement plan
  • Monthly stipend for Wi-Fi and cell phone use
  • Monthly bilingual pay premium
About Public Law Center

Public Law Center is an equal opportunity employer. We are committed to diversity and inclusion in the workplace and are proud to be a part of the Orange County community.



  • Santa Ana, California, United States Wilkerson Staffing Agency Full time

    Job OpportunityWe are seeking a highly organized and proactive professional to provide top-tier administrative support to our dynamic team at Wilkinson Staffing Agency.Key Responsibilities:Communication Management: Answer and direct phone calls with precision, ensuring seamless communication.Meeting Coordination: Schedule appointments, ensuring no detail is...


  • Santa Ana, California, United States E Conservation Construction Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Office & Field Staff at E Conservation Construction. The ideal candidate will have excellent communication skills, both written and verbal, and be able to provide top-notch administrative support to our team.Key Responsibilities:Provide administrative...


  • Santa Ana, California, United States OneOC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative and Grant Assistant to join our team at OneOC. The successful candidate will provide administrative support to our projects leadership and grant writing partners, assist with grant research and development, and maintain accurate records and documentation.Key...


  • Santa Ana, California, United States BCforward Full time

    Job SummaryWe are seeking a highly motivated and organized Receptionist to join our team at BCforward. As a key member of our front office, you will be responsible for providing exceptional customer service, managing incoming calls, and maintaining a professional and welcoming environment for our clients and visitors.Key ResponsibilitiesProvide exceptional...


  • Santa Ana, California, United States Danny's Detail Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Danny's Detail. As a key member of our corporate office, you will collaborate with our field management team to provide HR processes and workflow management, team communication, and administrative work.Key ResponsibilitiesProvide HR support and...


  • Santa Ana, California, United States OneOC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant for Grant Development to support our team at OneOC. This part-time, remote position will assist in identifying grant opportunities, organizing grant proposals, and providing administrative support for our fiscal project, Children's Cause Orange County.Key...


  • Santa Ana, California, United States RP PRO, LLC Full time

    Job SummaryRP Professional Services, LLC is seeking a highly skilled General Clerk III to provide documentation and call center support for a federal agency. As a key member of our team, you will be responsible for maintaining accurate and up-to-date financial records, processing complex actions, and providing exceptional customer...


  • Santa Ana, California, United States Government Jobs Full time

    Job OpportunityWe are seeking a highly motivated and results-driven individual to join our team as a Senior Clerical Aide. This part-time position offers the opportunity to work in a dynamic and innovative environment, providing exceptional service to our community.Key ResponsibilitiesProvide administrative support to the Public Works DepartmentAssist with...


  • Santa Ana, California, United States Camber Corporation Full time

    Job OverviewCamber Corporation is seeking an experienced Administrative Assistant to support our Regional Property Manager. This role offers a diverse range of responsibilities to ensure the smooth operation of our office and Property Management Team.Key ResponsibilitiesManage resident requests, concerns, and comments in a timely and professional...


  • Santa Ana, California, United States SERVPRO Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team as a Customer Service Representative. As a key member of our office staff, you will be responsible for performing various administrative tasks, including job file coordination, customer communication, and data entry.Key Responsibilities:Monitor and...


  • Santa Ana, California, United States SERVPRO Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team as a Customer Service Representative. As a key member of our office staff, you will be responsible for performing various administrative tasks, including job file coordination, customer communication, and data entry.Key Responsibilities:Monitor and...


  • Santa Ana, California, United States TalentCount Full time

    Administrative Assistant OpportunityTalentCount is seeking a highly organized and detail-oriented Administrative Assistant to support our client's team on a temporary basis.This role offers a unique chance to contribute meaningfully to the Sales Operations and Executive teams, preparing for the upcoming Advisory Board meeting, assisting with data collection...


  • Santa Ana, California, United States ALT FINANCIAL NETWORK, INC. Full time

    Administrative Leadership Opportunity ALT FINANCIAL NETWORK, INC. is seeking a highly skilled Administrative Director to lead our administrative staff. As a key member of our team, you will be responsible for overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office...


  • Santa Ana, California, United States The KYA Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The KYA Group. As a key member of our support staff, you will be responsible for providing administrative support to our executives and teams, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • Santa Ana, California, United States Alera Group Full time

    Job Title: Administrative ManagerAlera Group is seeking a highly skilled Administrative Manager to join their team at their Newport Beach location. As a full-service industry expert, Alera Group offers a broad range of insurance coverage in property-casualty, workers' compensation, employee benefits, and captive solutions.Key Responsibilities:Coordinate...


  • Santa Ana, California, United States Superior Court of Orange County Full time

    Job Summary:The Administrative Assistant II plays a vital role in supporting the Superior Court of Orange County by providing administrative services to court managers and executives. This position requires a high level of organization, attention to detail, and effective communication skills.Key Responsibilities:Provide administrative support to court...


  • Santa Ana, California, United States ALT FINANCIAL NETWORK, INC. Full time

    {"h1": "Office Manager Job Description", "p": "At ALT FINANCIAL NETWORK, INC., we are seeking a highly skilled Office Manager to lead our administrative staff. As a key member of our team, you will be responsible for overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office policies.", "ul":...


  • Santa Ana, California, United States ALT FINANCIAL NETWORK, INC. Full time

    Office Manager Job DescriptionWe are seeking a highly motivated and organized Office Manager to lead our administrative team at ALT FINANCIAL NETWORK, INC.The ideal candidate will be responsible for overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office policies.Key Responsibilities:Liaise...


  • Santa Ana, California, United States TalentCount Full time

    Administrative Assistant OpportunityTalentCount is seeking a highly organized and detail-oriented Administrative Assistant to support our client's Sales Operations and Executive teams. As a key member of our team, you will play a vital role in preparing for the Advisory Board meeting, assisting with data collection and administrative tasks for meetings with...


  • Santa Ana, California, United States Association of Orange County Deputy Sheriffs Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our senior managers. The ideal candidate will possess excellent communication skills, be able to multitask, and have a strong attention to detail.Key ResponsibilitiesCoordinate daily calendars and schedules for senior managersPlan and...