Executive Assistant

4 weeks ago

Lawrenceville, Georgia, United States Crisp Recruit Full time
Job Description

Job Title: Executive Assistant & Litigation Case Manager

Job Summary: We are seeking a highly organized and detail-oriented Executive Assistant & Litigation Case Manager to join our team at The Law Offices of Saundra M. Davis, P.C. The ideal candidate will have exceptional communication skills, organizational skills, time management skills, and the ability to manage the attorney's schedule and special projects, ensuring seamless operations across the firm.

Key Responsibilities:

  • Manage and organize legal cases from intake to resolution, ensuring compliance with all deadlines while overseeing a caseload of around 80 active cases at any given time.
  • Act as the main point of contact for clients, providing regular updates, facilitating effective communication, and coordinating with insurance companies, medical providers, and expert witnesses to gather necessary information.
  • Conduct case research, draft case analyses, and support attorneys in developing legal strategies.
  • Prepare and file legal documents, manage discovery processes, and assist in trial preparation.
  • Serve as a liaison between clients and the attorney, handling inquiries, providing updates, and facilitating clear communication.
  • Act as a client advocate by managing expectations, addressing concerns, and ensuring overall client satisfaction.
  • Assist attorneys in trial preparation by organizing trial binders, witness lists, and exhibits.
  • Coordinate with expert witnesses, clients, and court personnel to ensure seamless trial logistics, and provide in-court support to attorneys by managing exhibits and aiding in evidence presentation.
  • Manage the attorney's calendar by scheduling appointments, depositions, and court dates, ensuring no conflicts arise.
  • Handle correspondence, assist in drafting legal documents, and prepare reports for meetings and client interactions.
  • Coordinate special projects, including client depositions and mediations, to ensure timely execution.
  • Organize and oversee firm events, client meetings, and conference logistics to keep the attorney's schedule well-coordinated.
  • Assist in document preparation and legal filing, ensuring adherence to court rules and deadlines.
  • Prepare legal memoranda, discovery materials, and case summaries, working closely with attorneys on case strategies.
  • Provide general administrative support to the firm's attorneys, upholding high standards of confidentiality and professionalism.

Requirements:

  • Bachelor's degree in Business Administration, or a related field.
  • Previous experience in personal injury firms (plaintiff side), therapy offices, medical facilities, or insurance companies (defense side) is highly sought after, with a minimum of 2 years in case management, litigation paralegal, or executive assistant experience in a legal setting.
  • Familiarity with legal terminology, court procedures, and litigation support is essential.
  • Excellent written and verbal communication skills are essential for success in this role.
  • Bilingual proficiency in Spanish is a strong advantage but not required.
  • Proficiency in FileVine case management software, Google Drive, Adobe, and Excel is ideal.
  • Strong attention to detail, particularly when managing important dates and deadlines, ensuring accuracy in all case files and client records.
  • Highly organized in managing a large caseload and ensuring tasks are completed within deadlines.
  • Skilled in balancing multiple responsibilities, prioritizing urgent tasks, and maintaining a structured workflow that supports a well-organized, smoothly operating firm environment.
  • Resourceful problem-solver who approaches challenges with creativity and resilience.
  • Demonstrates a high level of professionalism and integrity in all client and team interactions.
  • Maintains a neat, presentable appearance with no visible tattoos, embodying a polished and professional presence at all times.
  • Self-sufficient and proactive, ready to jump in when needed without hesitation.

Why Work Here:

  • Empowering Culture: Be part of a team that values growth and nurtures every member, from interns to executives.
  • Community Involvement: Engage in meaningful work that extends beyond legal representation, impacting lives through various charitable activities.
  • Career Development Opportunities: Benefit from a firm committed to career advancement and skill enhancement. Access to training programs and mentorship opportunities.
  • Dynamic Work Environment: Join a firm that values creative problem-solving, self-sufficiency, and the 'Saundra M. Davis' way of client care.

Benefits:

  • Health Care Plan: We offer a monthly stipend to cover health, dental, and vision insurance, ensuring you have access to essential healthcare services.
  • Retirement Savings: Take advantage of our 401(k) plan, which becomes available after 6 months of employment, with a 3% employer match, helping you plan and save for your future.
  • Paid Time Off (PTO): Enjoy flexible PTO that allows you to take the time you need for rest, personal matters, and overall well-being.
  • Office Culture: Experience a supportive and engaging work environment with lunch and learn sessions, in-office snacks, and coffee to keep you energized and connected with the team.

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