Executive Assistant

4 days ago


Reston, Virginia, United States MSCCN Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Division Leader and team. The ideal candidate will have a strong background in executive-level support, excellent communication skills, and the ability to work independently and as part of a team.

Key Responsibilities:
  • Provide administrative support to the Division Leader, including calendar management, travel arrangements, and expense reports.
  • Manage and maintain the Division Leader's calendar, appointments, and calls, ensuring utmost confidentiality and professionalism.
  • Proactively resolve calendar conflicts and manage other operational requests.
  • Coordinate travel arrangements for the Division Leader, including transportation and accommodations, based on corporate guidelines.
  • Prepare tentative travel plans and suitable alternatives for approval by the Division Leader.
  • Serve as a general resource for the Division Leader, researching problems and resolving issues as necessary.
  • Track the Division Leader's travel and meeting activities for expense and budget purposes.
  • Submit expense reports and maintain accurate records.
  • Develop a solid understanding of organizational operations, policies, procedures, and regulations to anticipate needs and requests.
  • Work flexibly with group staff to manage and expedite requests, partnering collaboratively with internal services.
  • Build strong internal and external relationships, becoming a go-to resource for corporate contacts and the division team.
  • Develop agendas and other meeting materials, attend team meetings, collect notes and action items, and send follow-ups as needed.
  • Lead group event planning and coordination for retreats, meetings, and team-building activities, ensuring smooth execution and staying within budget.
Requirements:
  • 3+ years of experience supporting senior leadership or executive-level roles.
  • 3+ years of experience supporting and handling details of a highly confidential and critical nature.
  • 3+ years of experience in MS Office (Word, PowerPoint, Outlook, Excel, and Teams).
  • 3+ years of experience working with geographically dispersed teams.
  • 3+ years of experience with meetings and event planning.
Preferred Skills:
  • Advanced degree (Associate's or Bachelor's).
  • Strong professional communications skills - written and verbal.
  • Ability to take initiative and work independently.
  • Ability to work with and demonstrate a sense of urgency in all aspects of work.
  • Experience with MS SharePoint, Workday, Concur, and Deltek.

We offer a competitive salary range of $65,820.00 - $111,894.00, depending on experience and qualifications. If you are a motivated and organized individual with a passion for executive-level support, we encourage you to apply for this exciting opportunity.


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