International Programs Coordinator

5 days ago

Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Texas at Austin. As an Administrative Support Specialist, you will provide critical support to our international programs and services, ensuring the smooth operation of our events, logistics, and communication efforts.

Key Responsibilities
  • Provide administrative support for programs and events, including ISSS signature programs and international student orientation.
  • Ensure consistency and accuracy with data in administrative databases, records, and filing systems.
  • Support event implementation and logistics, including preparing OOEF forms, reserving event venues, ordering catering, and purchasing supplies.
  • Manage event registration and reservations, and maintain the ISSS programming calendar and attendance tracker.
  • Disseminate program satisfaction surveys and compile results for evaluation.
  • Collect receipts and track expenses associated with program budgets.
  • Manage and update program inventory and supplies.
  • Provide general administrative support, including managing inboxes, responding to inquiries, and routing correspondence as appropriate.
  • Assist in the maintenance of website information regarding programs, services, and related resources for international students and scholars.
  • Contribute content for regular communication to students and scholars.
  • Participate in programming and presentations for the university community about support services topics for the international community.
  • Serve as backup for front desk operations with a high degree of initiative and judgment.
  • Work with front desk staff to maximize efficiency and provide the highest level of customer service.
  • Support the critical priorities and functions of ISSS, Texas Global, and serve on internal committees and work groups to support the mission of the organization.
Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to work effectively in a fast-paced environment. You will also need to be highly detail-oriented and able to maintain accurate records and databases.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about supporting international students and scholars, we encourage you to apply for this exciting opportunity.

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