Fiscal Specialist 1

14 hours ago

Olympia, Washington, United States The Evergreen State College Full time
Job Summary

We are seeking a highly skilled and detail-oriented Fiscal Specialist 1 to join our team at The Evergreen State College. This is a part-time, 0.5 FTE position in the Veterans Resource Center on the Olympia Campus.

Key Responsibilities
  • Prepare and process paperwork necessary to fund student veterans, dependents, and survivors who are using VA and other veterans' educational benefits.
  • Process payments and maintain records of educational benefit transactions.
  • Provide information to student veterans, dependents, and survivors about educational benefits programs and eligibility.
  • Assist students in completing the application process for benefits by ensuring they are providing the correct information to prove eligibility.
  • Follow the parameters and requirements set by the VA or program administrator to advise students and follow through with the funding source to establish eligibility and educate the student on how the benefit will be administered.
  • Act as an advisor to student veterans, dependents, and survivors on the status of their educational funding and refer students to appropriate departments as needed.
  • Process Third Party Guarantees pertaining to veterans and dependents and payments and returns on Veterans Affairs (VA) educational benefits.
  • Coordinate any state or federal waivers pertaining to veterans, dependents, and survivors with other departments, such as Financial Aid.
  • Work with Academic Budgeting and Student Accounts to process any additional class fees or class fee refunds.
  • Communicate on a regular basis with the VA and various branches of the service to reconcile differences in payments provided by the VA and those charged to the VA and to solve issues surrounding students' eligibility for VA educational benefits.
  • Act as a backup School Certifying Official when necessary.
Requirements
  • Knowledge of and ability to explain veterans' educational benefits, including eligibility requirements, required documentation, what the benefits entail, and how benefits are administered.
  • Knowledge of how higher education student financial accounts work.
  • Knowledge of how financial transactions are handled between institutions of higher education and the Veterans Administration and the Department of Defense.
  • Skilled at working with students, faculty, and staff in resolving issues with student educational funding.
  • Ability to calculate the amount of tuition and fees due using Banner and the application of tuition and fee rates and eligible fee waivers.
  • Skill in exporting information from information systems and building reports.
  • Skill and ability in preparing fiscal documentation and maintaining records of educational benefit and related transactions; ability to process a high volume of benefits transactions.
  • Ability to lead the work of student employees, including tracking hours worked and providing training.
  • Skilled at solving issues in person, over the phone, and through email.
  • Skilled at working in a high-paced office environment with multiple distractions.
  • Effective and concise communication ability with the capability to convey complicated information in understandable terms.
  • Skill in performing financial mathematical functions and transactions.
  • Skill in using standard office equipment and computer software, including Microsoft Office and Banner.
  • Ability to maintain confidentiality of student information and comply with FERPA.
  • Ability to work in an office environment for extended periods at a computer.
  • Ability to lift up to 35 pounds.
Preferred Qualifications
  • Accounting degree.
  • Experience in maintaining student financial records pertaining to VA educational benefits in a higher educational institution.
  • Experience using financial software and student information systems.
Benefits

A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; optional deferred compensation and optional supplemental retirement accounts.

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