Front Desk Coordinator

1 week ago


Plano, Texas, United States Air Distribution Technologies Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at Air Distribution Technologies, Inc. in Plano, TX.

Key Responsibilities
  • Provide exceptional administrative support to ensure seamless company operations.
  • Represent the company's professionalism and hospitality as the first point of contact for guests and visitors.
  • Oversee front office operations, maintaining a presentable and efficient environment.
  • Manage incoming and outgoing mail, as well as UPS/FedEx packages, and notify recipients of deliveries.
  • Collaborate with the finance department to process bills and invoices, and follow up on late payments with vendors.
  • Coordinate training sessions, including ordering lunches and setting up conference and training rooms.
  • Assist with order entry, processing consignment inventory orders, and inputting relevant information into the system.
  • Perform additional duties as assigned or requested.
Requirements
  • Associates degree in Business Administration or related field required.
  • 3+ years of related experience and/or training.
  • Ability to read, analyze, and interpret standard business procedures.
  • Strong writing skills for drafting business correspondence.
  • Proficiency in Microsoft Excel, Word, and PowerPoint required.
  • Familiarity with SAP a plus.
  • Professional, courteous demeanor with a customer-focused approach.
  • Adherence to the company dress code for a professional appearance.
  • Meticulous attention to detail and a commitment to accuracy.
  • Outstanding interpersonal and phone etiquette skills.
  • Exceptional organizational abilities, with the capacity to thrive in a multitasking environment.
  • Proficient in basic math and typing.
  • Punctuality and readiness to begin work promptly at the designated time.
Physical Demands

The physical demands outlined here represent those required of an employee to successfully perform the essential functions of this role. While carrying out job duties, the employee must regularly stand, walk, sit, use hands for handling or manipulating objects, reach with arms, stoop, kneel, crouch, and engage in clear verbal communication.



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