Executive Assistant to CEO

2 weeks ago


Miami, Florida, United States Black Lion Investment Group Inc Full time
Job Title: Executive Assistant to CEO

Job Description

We are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at Black Lion Investment Group Inc. As the right-hand person to our CEO, you will play a critical role in ensuring the CEO's productivity and efficiency by managing their calendar, handling outstanding items, and providing high-level support.

Key Responsibilities:

  • Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Track and prioritize the CEO's action items, ensuring follow-ups are completed in a timely manner.
  • Act as a gatekeeper, screening calls, emails, and requests while providing effective solutions to streamline the CEO's day-to-day responsibilities.
  • Coordinate and communicate with various internal teams, ensuring cross-departmental alignment and assisting in managing company-wide initiatives.
  • Organize and prepare materials for meetings, including briefing documents, reports, and presentations.
  • Serve as the point of contact between the CEO and external partners, clients, and stakeholders.
  • Assist in the execution of special projects, acting as a liaison between the CEO and key project managers.
  • Maintain confidentiality and exercise discretion in handling sensitive information.
  • Monitor industry trends and provide relevant insights to the CEO regarding commercial real estate developments, particularly in the luxury hospitality and office sectors.

Requirements:

  • Minimum of 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role within the commercial real estate industry.
  • Proven ability to manage complex schedules and prioritize a high volume of tasks in a fast-paced environment.
  • Strong understanding of commercial real estate, with a focus on luxury hospitality and office properties.
  • Exceptional written and verbal communication skills; ability to communicate clearly and professionally with internal teams and external partners.
  • Highly organized, detail-oriented, and proactive—must be able to anticipate needs and act with a high degree of autonomy.
  • Experience coordinating with multiple departments and managing executive-level tasks efficiently.
  • Ability to maintain confidentiality, discretion, and professionalism at all times.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.

Why Work with Us:

  • Be a key player in shaping the future of ultra-luxury real estate in Miami Beach.
  • Work in a fast-paced, dynamic environment with top-tier professionals in the industry.
  • Competitive compensation package, including benefits and growth opportunities.

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