Administrative Support Specialist
8 hours ago
We are seeking a highly organized and proactive Administrative Assistant to support our staff and management in different offices with clerical duties. The ideal candidate will have some administrative experience, but we are willing to train the right person. The role involves supporting the hiring process, updating employment handbooks, monitoring office attendance, and maintaining employee information.
Key Responsibilities:
- Advertising and monitoring job openings, and supporting the team with hiring and onboarding processes.
- Learning and updating employment handbooks, and keeping employees informed.
- Monitoring office attendance, and remote employees' timesheets, vacation, and other benefits.
- Upkeep employee information, including anniversaries, salary, benefits, and other relevant details.
- Supporting the invoice process, working with internal and external clients, and maintaining databases.
- Preparing time and expense reports for management.
- Supporting the team and other offices with logistics, including travel arrangements, accommodations, and meals.
Requirements and Qualifications:
- High school diploma or GED certificate, with a college education being a plus.
- At least 3 years of experience in an administrative role.
- Fast, proficient, and accurate typing skills.
- Proficiency with Microsoft Suite and common office equipment.
- QuickBooks knowledge is a plus.
- Excellent customer service and communication skills.
- Reliable transportation.
- Self-starter who works well independently.
- Professional demeanor.
This is a salaried position based on experience, with benefits including a vacation package, health, dental, and vision insurance reimbursement, 401K, and holiday pay.
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