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Administrative Coordinator

2 months ago

Springfield, Virginia, United States TechOp Solutions International Full time
Job Overview

TechOp Solutions International is seeking a highly organized and proactive Administrative Assistant to support our executive leadership team. The ideal candidate will have experience in managing complex administrative tasks, coordinating responses to high-volume communications, and providing exceptional support to our executives.

Key Responsibilities:

  • Administrative Support: Provide administrative assistance to our executive leadership team, including calendar management, travel arrangements, and expense reporting.
  • Document Preparation and Management: Prepare and manage documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Project Assistance: Assist with project coordination, including research, data entry, and data analysis.
  • Office Operations Oversight: Oversee office operations, including supply management, equipment maintenance, and facilities management.
  • Status Reporting and Brief Development: Develop and maintain status reports, briefs, and other documents to support executive decision-making.
  • Internal Communications: Coordinate internal communications, including email, phone, and in-person meetings.
  • Office Coordination: Coordinate office activities, including event planning, travel arrangements, and logistics.

Requirements:

  • Education: High school diploma required; an associate's degree is preferred.
  • Experience: Minimum 2 years of experience in an administrative role.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management and data entry software.
  • Abilities: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion, excellent written and verbal communication skills, and keen attention to detail with a commitment to producing high-quality work.