Administrative Coordinator

2 weeks ago


Woodridge, Illinois, United States AMS Industries, Inc. Full time
Job Title: Administrative Assistant

AMS Industries, Inc. is a leading MEP+ contracting firm serving the commercial, industrial, refrigeration, and nuclear industries. With over 60 years of experience, we have grown from a small refrigeration contractor to a multi-discipline and multi-market MEP contractor with over 500 employees. We strive to meet our commitments to clients, develop our people, and improve our communities. We are an equal-opportunity employer.

Job Summary:

The Administrative Assistant will provide support and assistance in a variety of responsibilities, including communicating with customers and internal teams, answering inbound calls and emails, and entering data into our computer database system.

Key Responsibilities:
  • Schedule and coordinate meetings and appointments.
  • Maintain and update files, spreadsheets, and logs with current data.
  • Distribute files and logs as appropriate.
  • Maintain electronic and hard copy filing systems and retrieve documents from filing systems.
  • Communicate with various departments and third parties to gather and provide information for reports and documents.
  • Process entries and statistical information, including expense reports, timesheets, GL entries, and spreadsheets.
  • Answer phones, provide information, and receive information related to the department.
  • Prepare and/or edit written correspondence, communications, manuals, and reports.
  • Perform general office support duties, including making copies, printing, scanning, filing, and faxing, maintaining calendars, and receiving, sorting, and distributing correspondence and packages.
  • Order and pick up catering for in-house meetings.
  • Provide backup support to the reception and work with other administrative staff as needed.
  • Perform a wide variety of responsible clerical, technical, administrative, and office support duties, including related tasks as assigned.
Requirements:
  • At least 3 years of experience in a professional, administrative support position.
  • Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Mature, professional, personable, and polished delivery on all assignments.
  • Ability to handle confidential information with discretion.
  • Effective communication, both written and oral, and representation of the company in a professional manner.
  • Good follow-through skills to finalize projects.
  • Above-average proofreading skills and a history of being accurate and thorough.
What We Offer:
  • Health Insurance and ESOP package.
  • Health Reimbursement Arrangement (HRA) with Medical PPO.
  • FSA and Dependent Care.
  • 401K Matching.
  • Paid Maternity & Paternity Leave.
  • Generous PTO roll-over policy.
  • Social events and gatherings throughout the year.


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