Human Resources Coordinator

1 month ago

Woodridge, Illinois, United States PlanetArt Full time
Job Overview

PlanetArt is seeking a highly organized and detail-oriented Human Resources Coordinator to support the planning, execution, and tracking of all HR functions. This role requires excellent communication and organizational skills, a keen eye for detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities
  • Assist with recruiting, including posting roles online, conducting phone screens with candidates, scheduling interviews, and managing internal conversions from temp to perm roles.
  • Support the leadership team in managing the new hire process, including drafting offer letters, sending pre-employment documents, conducting reference checks, and liaising with different departments on set up.
  • Schedule meetings, new hire orientations, and HR events, and complete off-boarding administration for employees as needed.
  • Assist staff and leadership with completing and arranging employee-related forms, prepare material for various meetings and events, and coordinate lunch as needed.
  • Answer employee inquiries about pay, benefits, and systems, and escalate when required.
  • Manage policy acknowledgements and training records, manage leaves of absence, disability, workers' compensation, unemployment claims, and safety programs.
  • Process weekly invoices for on-site staffing agencies in a timely and accurate manner.
  • Utilize HR system (Paychex) to add and update employee information and accuracy, run regular ad hoc reports, assist employees with login and access, and train on the use of timeclocks.
  • Maintain employee files and assist with administration of the office, including providing key card access and updating all HR boards and HR intranet throughout the year.
  • Assist in the communication, interpretation, and upkeep of the employee handbook, employee directory, and organizational chart, and contribute to policy development.
  • Have a visible role and be responsible for daily walk-throughs on the manufacturing floor.
  • Have the opportunity to work on other aspects of HR administration and projects.
Requirements
  • Degree in business, management, or human resources preferred.
  • 3+ years in the HR field, providing similar administrative duties.
  • Fluency in English and Spanish.
  • Exceptional interpersonal skills, along with the ability to work collaboratively and cross-departmentally.
  • Excellent written, verbal, and communication skills.
  • Proficient with MS Word, Outlook, Excel, and PowerPoint.
  • Understanding of general human resources policies and procedures.
  • Solid knowledge of employment/labor laws.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Flexible and able to work well under pressure.
  • Strong organizational skills and task-oriented.
Working Conditions
  • Work is performed in a combination warehouse and office environment with low to moderate noise levels.
  • Occasional lifting of up to 20 pounds.
  • Position requires regular, continuous use of computer.
  • Position requires regular sitting, standing, and walking.
  • Position requires regular interaction with team members through in-person, phone, WebEx, Slack, or email.
  • May require occasional travel.
  • This is an onsite position; employees are expected to be in the office five days per week (Monday-Friday) along with limited weekends during Peak season in Q4.
Benefits
  • Health, Dental, and Vision Insurance.
  • Life Insurance.
  • 401(k) with matching.
  • Excellent Work/Life Balance - Paid Time Off, Sick Days, Paid Holidays, and Floating Holidays.
  • Employee Product Discounts.

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