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Office Operations Manager

1 month ago

Nashua, New Hampshire, United States Ultimate Staffing Full time

We are seeking a highly organized and detail-oriented Office Lead to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring the smooth operation of our office environment, fostering a positive work culture, and providing exceptional customer service. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

  • Oversee the day-to-day operations of the office, including administrative tasks, facilities management, and employee support.
  • Act as the main point of contact for internal and external stakeholders, including clients, vendors, and visitors.
  • Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate departments or individuals.
  • Assist with onboarding new employees, including preparing workspaces, coordinating training sessions, and providing necessary resources.
  • Coordinate office maintenance and repairs, including liaising with building management and vendors.
  • Maintain office efficiency by implementing and improving office systems and procedures.
  • Schedule and coordinate staff meetings.
  • Prepare reports, presentations, and other documents as requested by management.
  • Manage office supplies inventory and order necessary items as needed.

Requirements:

  • Proven experience in office management or administrative roles.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
  • Proficiency in Microsoft Office suite and other office software applications.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and accuracy in all tasks.
  • Experience supervising or leading a team is a plus.
  • Problem-solving skills and the ability to handle unexpected situations with composure.
  • Preferred but not required, bachelor's degree in business administration, office management, or related field.