Office Operations Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented Office Administrator to oversee daily office operations and support key HR functions at Parallel Wireless.
This role involves managing administrative tasks, supporting staff and management, and contributing to a positive and efficient work environment.
Key Responsibilities:
Office Operations:
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
Support & Coordination:
- Provide support to staff and management by handling correspondence, preparing documents, scheduling meetings, and managing communication channels.
Resource Management:
- Manage office supplies to ensure resources are available when needed.
Policy Management:
- Review and update office policies and procedures to maintain order and adapt to changing needs.
Facilities Coordination:
- Coordinate with building management for office maintenance and repairs.
Work Environment:
- Ensure a safe, clean, and organized work environment.
Reporting:
- Provide regular office operations reports to management and identify areas for improvement.
Onboarding:
- Support the onboarding process for new employees, ensuring a smooth transition.
HR Administration:
- Employee Records, assisting with keeping and updating employee records.
Recruitment Support:
- Assist with job postings, scheduling interviews, and coordinating candidate communications.
Requirements:
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Strong verbal and written communication skills.
- Works well with others and fosters a positive work environment.
- Proficient in using office software and technology.
- Strong attention to detail with excellent organizational skills.
- Capable of providing exceptional customer service.
- Comfortable with tracking office budgets, expenses, and supplies.
- Effective planning, coordination, and execution of office projects and company events.
- Ability to handle HR tasks and maintain employee records.
Education and Experience:
- High school diploma, GED, or equivalent.
- Two to three years of management experience in an office setting, with some experience in HR administration preferred.
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