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Senior Marketing Operations Specialist

2 months ago

San Mateo, California, United States Gilead Sciences Full time

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we are dedicated to fostering a healthier world for everyone. For over 35 years, we have addressed significant health challenges such as HIV, viral hepatitis, COVID-19, and cancer. Our relentless pursuit of innovative therapies aims to enhance lives and ensure global access to these treatments. We continue to combat the most pressing health issues, and our mission demands collaboration, determination, and an unwavering commitment to making a difference.

Every member of Gilead's team plays a vital role in the discovery and development of transformative scientific advancements. Our employees are our most valuable asset as we strive to achieve our ambitious goals, and we are seeking the next generation of passionate and driven individuals ready to make a meaningful impact.

We believe that every employee deserves exceptional leadership. People Leaders are fundamental to the employee experience at Gilead and Kite. As a people leader now or in the future, you will be a key contributor to evolving our culture and fostering an environment where every employee feels included, developed, and empowered to realize their aspirations. Join Gilead and help create possibilities together.

Job Overview

Gilead Sciences, Inc. is a biopharmaceutical organization that has achieved remarkable breakthroughs in medicine for over three decades, with the aim of promoting a healthier world for all. The company is dedicated to advancing innovative therapies to prevent and treat life-threatening conditions, including HIV, viral hepatitis, and cancer. Gilead operates in over 35 countries globally, with its headquarters located in Foster City, California.

Gilead's mission is to discover, develop, and deliver therapies that enhance the lives of patients facing life-threatening illnesses worldwide. As a Senior Specialist, Marketing Operations, reporting to the Senior Manager, Marketing Operations, you will act as a liaison among Business Owners, Agencies, and Reviewers to oversee all facets of the promotional review process and serve as the primary contact for one or more Brands. Responsibilities may also encompass project work that supports operational excellence, the maintenance and creation of guidance documents, and stakeholder training. You will have opportunities to contribute to new commercial initiatives and support business growth.

This is an in-person role.

Key Responsibilities:

  • Oversee the complete review, approval, and expiration lifecycle of promotional materials, utilizing the content management system (Veeva Vault PromoMats).
  • Ensure submissions meet quality standards and provide proactive guidance as necessary.
  • Manage and facilitate PRC meetings, including agenda planning, calendar management, expedited reviews, and capturing consensus outcomes during discussions.
  • Track electronic review cycles to meet approval timelines.
  • Support the escalation and alignment process.
  • Ensure Agencies, Business Owners, and Reviewers receive appropriate PRC process training and adhere to guidelines and best practices.
  • Participate in the planning and execution of product launches, new indications, and label updates in collaboration with Marketing and Regulatory.
  • Act as a Subject Matter Expert and point of contact for PRC process and system-related inquiries.
  • Drive the utilization of the PRC master planning calendar with Business Owners and agency partners.
  • Lead material prioritization efforts in partnership with Brand Leads.
  • Collaborate cross-functionally with Regulatory, Medical, Legal, Business Owners, and Agencies.
  • Engage in project work that supports continuous improvement and innovation.
  • Partner with team members to share ideas and foster team growth.

Basic Qualifications:

Bachelor's Degree and 5 years of relevant experience

OR

Master's Degree and 3 years of relevant experience

Preferred Qualifications:

  • Exceptional verbal, written, and interpersonal communication skills.
  • Ability to resolve issues logically, swiftly, and proactively.
  • Understanding and application of principles, concepts, practices, and standards relevant to Promotional Review.
  • Experience with content management systems (Veeva Vault PromoMats preferred).
  • Strong project management and organizational skills.
  • Adept at working in a complex, cross-functional environment.
  • Possesses a growth mindset and the ability to adapt to change.
  • Ability to influence others without direct authority.

The salary range for this position is competitive, and Gilead considers various factors when determining base compensation, including experience, qualifications, and geographic location. Actual compensation may vary. This position may also be eligible for a discretionary annual bonus, stock-based long-term incentives, paid time off, and a comprehensive benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.

For additional benefits information, visit:

  • Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinions.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.