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Administrative Assistant

1 month ago

Washington DC USA, United States SIFMA Full time
Job Title: Administrative Assistant - Global Financial Markets Association

We are seeking a highly skilled and experienced Administrative Assistant to join our team at the Global Financial Markets Association (GFMA). As an Administrative Assistant, you will provide exceptional support to our Executive Director and Managing Director, North America, GFMA Global FX Division.

Key Responsibilities:
  • Manage the Executive Director's calendar, schedule, and appointments, ensuring seamless coordination with internal and external stakeholders.
  • Coordinate event logistics for GFMA Board Meetings, including room setup, A/V needs, and catering arrangements.
  • Prepare meeting agendas, presentations, and materials for GFMA board-related meetings.
  • Handle correspondence, including drafting emails, letters, and other documents on behalf of the Executive Director.
  • Coordinate domestic and international travel arrangements and accommodations for the Executive Director and Managing Director.
  • Manage expense reporting and reimbursement processes, ensuring accuracy and timely submission.
  • Maintain and update current and prospective board member and regulatory contacts.
  • Design and develop new content pages for the GFMA website.
  • Provide front desk coverage as needed, including greeting visitors and managing incoming and outgoing mail.
Requirements:
  • Bachelor's degree and minimum 5 years of administrative support experience.
  • Proven experience as an Administrative Assistant or similar role supporting C-Level executives.
  • Excellent project management, organizational, and time management skills.
  • Strong interpersonal skills and ability to communicate effectively with individuals at all levels.
  • Advanced knowledge in Microsoft Office Suite, especially Windows 10, Excel, and PowerPoint.
  • Proficiency in Concur (T&E) and Protech (CRM) a plus.
Benefits:
  • Medical, Dental, Vision Insurance Plans
  • Life and AD&D Insurance
  • Short-Term and Long-Term Disability Insurance
  • 401(k) with employer contribution
  • Generous paid time off and holidays
  • Eligible to work remotely (up to 2 days per week)
  • Mobile Subsidy

We offer a competitive salary range of $70,000 - $75,000. If you are a motivated and detail-oriented individual with excellent communication skills, please submit your application, including your cover letter, resume, and salary requirements, to [insert email address].

SIFMA is an Equal Opportunity Employer and encourages interested individuals to apply.