Administrative Specialist

3 weeks ago

Washington DC USA, United States DHS Headquarters Full time

Job Summary

This position is located in the Department of Homeland Security (DHS), Office of Strategy, Policy, and Plans, Operations. The primary purpose of this position is to serve as an Administrative Specialist as part of a business operations team to support the day-to-day administration and operations of a 300-person office lead by an Under Secretary and supported by five Assistant Secretaries.

Key Responsibilities

  • Oversee and execute administrative programs of the Office, including recruitment, staffing, and onboarding processes, purchase card management, training coordination, asset management, facilities, and procurement requests.
  • Analyze, develop, and implement internal administrative policies, procedures, and management processes of the Office through independent reviews, coordination with internal and external offices, and research and analysis.
  • Conduct research on a variety of management and administrative issues such as hiring initiatives and strategies and property inventory management.
  • Serve as an expert consultant to management regarding administrative programs; meets with individuals to determine the nature of business needs and administrative requests; and speaks authoritatively based on in-depth knowledge of the Office's policies, commitments, and interests.
  • Respond to administrative and programmatic problems brought to the attention of office leadership and serves as a liaison administrative counterparts across PLCY and with service providers, such as Chief Human Capital Office (CHCO), Chief Information Office (CIO) and Chief Readiness Support Office (CRSO), and troubleshooter for PLCY leadership on administrative and managerial operations.

Requirements

You qualify at the GS-11 grade level if you possess one of the following: One year of specialized experience, equivalent to the GS-09 grade level in Federal service, that demonstrates the ability to 1) Support administrative services for an organization; 2) Analyze administrative processes to recommend improvements; and 3) Collaborate with other lines of business (e.g., human resources, information technology, finance) to complete associated tasks.

OR Education:

Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position; OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

Additional Information

This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first.

How to Apply

Applicants can verify accreditation at the following Website: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-press-releasse-2004-92.html

Reasonable Accommodation (RA)

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

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