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Benefits and Leave Administrator

2 months ago

Apple Valley, California, United States MRA Recruiting Services Full time
Job Description

**Job Summary**

MRA Recruiting Services is seeking a highly skilled Benefits and Leave Administrator to join our team. As a key member of our Human Resources department, you will be responsible for administering benefits programs, managing leave of absences, and ensuring compliance with relevant government regulations.

Key Responsibilities

  • Benefits Administration
    • Administer benefit programs, including life, health, dental, and disability insurances, pension plans, vacation, sick leave, paid time off, leave of absence, COBRA, and employee assistance.
    • Manage benefit enrollments and terminations, claims resolution, change reporting, approving invoices for payment, and annual re-evaluation of policies for cost effectiveness.
    • Communicate and coordinate annual open enrollment.
    • Conduct employee annual benefit meetings.
    • Confirm weekly and monthly financial tie-outs of union and non-union benefits.
    • Prepare plan communications to participants to ensure regulatory compliance and understanding.
    • Prepare payroll system for upcoming year by determining new benefit limits, such as H.S.A, 401k, etc.
    • Ensure payroll and benefit changes have been entered into payroll system, including updates to pension, fringe benefits, and paid time off pay out.
    • Train in as a backup payroll administrator.
    • Consult with retirement plan to investigate and resolve issues and recommend process improvements.
  • Leave Administration
    • Coordinate administration of leave of absences, such as paid time off, Short Term Disability, FMLA, COBRA, and other leave of absence programs.
    • Meet with employees regarding FMLA requests to ensure a thorough understanding of leave of absence policies and procedures.
    • Process and send required FMLA letters, including approving or denying the leave of absence request.
    • Maintain and review leave of absence/FMLA reports and communicate leave status and expected return to work to supervisor.
    • Lead reasonable accommodation requests process by going through the interactive process per the ADA and maintain accurate logs of accommodations.
    • Maintain employee and medical files according to company, local, state, and federal policies and regulations, including a system to ensure file security and confidentiality.
    • Handle day-to-day routine employee time off, leave, and benefits questions.
    • Coordinate filing of unemployment claims, including responding to unemployment inquiries.
  • Compliance Administration
    • Coordinate with outside auditors to verify audit reports and perform the annual plan audit of Retirement and Savings Plan records.
    • Fulfill all reporting requirements of all relevant government rules and regulations, including the Employee Retirement Income Security Act (ERISA).
    • Maintain accurate and up-to-date process documentation.
    • Maintain confidentiality of all payroll, medical, benefit, and personnel-related information, policies, and related matters.
    • Maintain a strong working knowledge of federal and state employment laws and other agency rules and regulations pertaining to areas of responsibility.
    • Maintain all personnel, insurance, medical, I-9, drug, and termination files, assuring confidentiality and compliance with company policies and multiple bargaining agreements.
    • File EEO-1/VETS reports to the federal government and fulfill Affordable Care Act reporting requirements.
    • Protect the interests of employees and the company in accordance with company Human Resources policies, employee procedures, and governmental laws and regulations.
    • Other duties as assigned.

Requirements

  • Bachelor's Degree or equivalent experience.
  • PHR or SHRM-CP preferred.
  • 5+ years of experience in Human Resources.
  • 2+ years of experience in a benefits or leave management role.
  • Ability to work well with others in a collaborative environment.
  • Strong communication and customer service skills.
  • Analytical focus and self-motivation to document process and improvements.
  • Personal Attributes: Attention to Detail, Problem Solving, Process Driven, Efficiency, Learning Orientation, and Customer Service.
  • Proficient in Microsoft Office Suite.

Equal Employment Opportunity Statement

MRA Recruiting Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, or creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, pregnancy, affectional preference, disability, age, marital status, familial status, protected veteran status, status with regard to public assistance, membership or activity in a local commission dealing with discrimination, or any other protected class status.