Administrative Secretary

2 weeks ago


Simi Valley, California, United States Rancho Simi Recreation and Park District Full time
Job Summary

The Administrative Secretary will provide high-level administrative support to the department administrator, handling a diverse range of secretarial and administrative duties. This role will also provide secretarial support to full and part-time staff in the Planning and Maintenance Department and may serve as the recording secretary at various committee meetings.

Key Responsibilities
  • Perform responsible clerical and secretarial work, including typing correspondence, reports, and legal documents with accuracy and speed.
  • Compose and draft correspondence independently or from brief oral instructions.
  • Design and print program brochures, flyers, signs, and banners.
  • Compile class, rental, and community event program information to prepare weekend schedules.
  • Arrange travel, meetings, and conferences.
  • Coordinate and reserve use of department vehicles and conference rooms.
  • Take minutes at group meetings.
  • Receive and transcribe dictation.
  • Answer routine correspondence on procedural or informational matters.
  • Meet the public with tact and courtesy, both in person and over the telephone.
  • Maintain accurate and complete records, reports, public documents, and files.
  • Forecast needs and requisition supplies as needed.
  • Offer suggestions regarding procedures and activities within the scope of responsibility.
Requirements

This position requires a high school diploma or equivalent and at least five years of responsible secretarial/administrative experience. College-level coursework and/or three years' experience working for a public agency is desirable. The ideal candidate will possess excellent written and verbal communication skills, knowledge of modern office practices and procedures, and proficiency in Microsoft Office, Word, and Excel.

A valid California driver's license with a good driving record is required. The applicant must provide a copy of high school diploma or GED certification and a Motor Vehicle Report (not more than 30 days old) from the Department of Motor Vehicles if requested in advance.

Physical Activity Requirements

This position will require sitting approximately 70% of the time; frequent lifting to 20 pounds; some pushing/pulling loads to 40 pounds, carrying loads to 20 pounds; some bending, kneeling/squatting, climbing stairs; occasional reaching overhead/stretching and operation of computer, typewriter, copy machine, and other standard office equipment.



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