Executive Assistant

4 weeks ago


Pittsburgh, Pennsylvania, United States Gather AI Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant / Office Manager to provide administrative support to our CEO and operations team. As a key member of our team, you will play a crucial role in ensuring the smooth operation of executive functions, managing schedules, coordinating travel arrangements, and facilitating effective communication within the organization.

Key Responsibilities
  • Coordinate and manage complex calendars, including scheduling meetings, appointments, and conference calls.
  • Perform market research and data analysis in order to draft and edit correspondence, presentations, and reports as needed.
  • Arrange domestic and international travel and prepare detailed itineraries to ensure smooth travel experiences.
  • Act as a central point of contact for internal and external communications, maintaining professionalism and confidentiality.
  • Facilitate high-level meetings and company events by orchestrating agendas, capturing key insights, and ensuring actionable follow-ups.
  • Coordinate and oversee special projects as assigned by executives.
  • Manage day-to-day office operations, including but not limited to:
    • Acting as the point of contact for building management and external vendors.
    • Handling incoming and outgoing mail and packages.
    • Maintaining office supplies inventory and placing orders as needed.
  • Support HR functions, including onboarding new employees, maintaining records, and compliance management.
Requirements
  • 3+ years of proven experience within administrative support.
  • Ability to work onsite 3-5 days per week.
  • Exceptional, precision-driven written and verbal communication skills.
  • Exceptional organizational skills and attention to detail.
  • Bachelor's degree in a relevant field or equivalent experience.
  • Tech-savvy mindset with proficiency in AI tools and office software suite.
  • Ability to adapt to a rapidly changing environment with enthusiasm.
  • Discretion in handling sensitive and confidential information.
Bonus Points
  • Experience working in a tech and/or a fast-paced work environment.
  • Experience supporting C-Level executives.
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
Compensation and Benefits
  • Compensation package will include equity.
  • Comprehensive medical, dental, vision and life insurance.
  • Very flexible schedule.
  • Unlimited PTO and flexible scheduling.


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