Records Management Specialist

5 days ago


Galena, Kansas, United States TAMKO Full time
About the Role

TAMKO Building Products LLC is seeking a highly skilled Records Program Manager to oversee the company's records management program and ensure compliance with its retention policy for electronic and paper records.

Key Responsibilities
  • Compliance and Governance: Manage compliance with the Corporate Records Policy, including planning, training, audit, and assessments; ensure compliance with records retention schedules, litigation holds, and other legal requirements.
  • Program Management: Lead, plan, and manage the records management program for Company records and documentation, conducting training sessions for employees on records management best practices and raising awareness of the importance of proper record-keeping across the organization.
  • Collaboration and Communication: Coordinate a cross-functional team, including Legal, IT, and business units, to ensure that records/information assets are managed to ensure government accountability and mitigate records-related litigation risks.
  • Technology and Systems: Monitor, configure, and administer enterprise records management information systems, using them to enforce retention policy, and serve as the primary authority on the company's records management practices, guiding the use of tools like OpenText content server and OneDrive.
  • Security and Risk Management: Implement security protocols to protect sensitive and confidential information, monitor and audit access and permissions, and work with Legal and IT on integrating legal compliance, records retention, and automated workflows into the company's enterprise systems.
  • Litigation Support: Provide support for litigation and claims management, including experience with all phases of discovery, case management, and the management and organization of large volumes of documents, including hard copy and electronic records.
Requirements
  • A Bachelor's Degree and a minimum of 5 years' experience in related roles, with 3 years of experience with records management systems.
  • Experience as a litigation paralegal is a plus.
  • Knowledge, skills, and abilities: Records Management, Open Text Content Server is a plus, MS SharePoint, MS O365 SharePoint, email, OneDrive, or similar systems.
  • Experience configuring, using, and administering previously mentioned records management software is preferred.


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