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Corporate Records Oversight Manager

2 months ago

Galena, Kansas, United States TAMKO Full time

TAMKO Building Products LLC is in search of a Records Management Program Director to lead its records management initiatives. This role is pivotal in ensuring adherence to TAMKO's policies regarding the retention of both electronic and physical records. The position will report directly to the General Counsel and Chief Legal Officer.

Key Responsibilities: To excel in this role, the individual must effectively manage the following essential functions:

  • Oversee compliance with the Corporate Records Policy, which includes strategic planning, employee training, audits, and assessments. Ensure adherence to records retention schedules, litigation holds, and other legal mandates while managing both electronic and paper-based information.
  • Lead and coordinate the records management program for all company documentation. Conduct training sessions to educate employees on best practices in records management and promote awareness of the significance of accurate record-keeping throughout the organization.
  • Facilitate collaboration among cross-functional teams, including Legal, IT, and various business units, to ensure that records and information assets are managed effectively, thereby promoting government accountability and reducing litigation risks associated with records.
  • In partnership with IT, monitor, configure, and manage enterprise records management systems, utilizing these tools to enforce retention policies and serve as the primary authority on the company’s records management practices, including the use of systems like OpenText content server and OneDrive.
  • Collaborate with Legal and IT departments to integrate legal compliance, records retention, and automated workflows into the company’s enterprise systems, ensuring the protection of critical business information. Implement security measures to safeguard sensitive and confidential data, while monitoring and auditing access and permissions.
  • Support litigation and claims management efforts, demonstrating proficiency in all phases of discovery, case management, and the organization of extensive document collections, including both hard copy and electronic records.
Core Competencies:
  • Ability to communicate and strategize effectively to influence organizational and business objectives.
  • Strong leadership, communication, and management capabilities.
  • Proficient in coaching and mentoring others in records management practices and tools (e.g., OpenText content server, OneDrive).
  • Highly organized self-starter who collaborates well across all organizational levels.
  • Ability to lead through influence rather than direct authority.
  • Exceptional presentation and interpersonal skills; extensive expertise with Records Management Tools and facilitation techniques.
  • Skilled in resolving complex issues and engaging in constructive conflict.
  • Commitment to self-development, creativity, tenacity, innovation, and problem-solving.
Qualifications:
  • A Bachelor’s Degree and a minimum of 5 years of experience in relevant roles, including at least 3 years focused on records management systems.
  • Experience as a litigation paralegal is advantageous.
  • Knowledge and skills in Records Management, Open Text Content Server, MS SharePoint, MS O365 SharePoint, and OneDrive or similar systems.
  • Preferred experience in configuring, utilizing, and administering records management software.
Work Environment:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Must be able to remain in a stationary position for extended periods; capable of operating a computer and other office technology; must communicate effectively.
  • The noise level in the work environment is typically quiet, occasionally moderate.
In addition to a competitive salary, this position offers a comprehensive benefits package, including health and life insurance, vision and dental coverage, a flexible benefits plan, a 401(k) retirement plan with company matching, profit-sharing retirement options, and additional benefits.