Records Program Manager

4 months ago

Galena, United States TAMKO Full time

TAMKO Building Products LLC is seeking a Records Program Manager at its corporate office in Galena, Kansas. The Records Program Manager is tasked with overseeing the records management program to ensure compliance with TAMKO's retention policy for electronic and paper records. The position will report to TAMKO's General Counsel and Chief Legal Officer.

Summary of Essential Job Functions:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may also be assigned.

  • Manage compliance with the Corporate Records Policy, including planning, training, audit, and assessments; ensuring compliance with records retention schedules, litigation holds and other legal requirements; and managing of electronic and/or paper-based information.
  • Lead, plan, and manage the records management program for Company records and documentation. Conducts training sessions for employees on records management best practices. Raises awareness of the importance of proper record-keeping across the organization.
  • Coordinates a cross functional team, including Legal, IT and business units to ensure that records/information assets are managed to ensure government accountability and mitigate records-related litigation risks. Ensures records policies align with data privacy requirements and regulations.
  • With support of IT, monitor, configure, and administer enterprise records management information systems and use them to enforce retention policy, as well as serve as the primary authority on the company's records management practices, guiding the use of tools like OpenText content server and OneDrive.
  • Work with Legal and IT on integrating legal compliance, records retention, and automated workflows into the company's enterprise systems, safeguarding critical business information. Implement security protocols to protect sensitive and confidential information. Monitor and audit access and permissions.
  • Provide support for litigation and claims management, including experience with all phases of discovery, case management, and the management and organization of large volumes of documents including hard copy and electronic records.
Competencies:
  • The ability to communicate and plan at a level that impacts both organizational and business goals
  • Strong leadership, communication, and management skills
  • Ability to coach and mentor others on the topic of records management, the language, and the tools (OpenText content server, OneDrive, etc.)
  • Self-starter, highly organized, works well with all functional levels in the organization
  • The ability to lead through influence as opposed to direct authority
  • Excellent presentation and interpersonal skills; high level of expertise with Records Management Tools and facilitation skills. Previous use of OpenText content server is a plus.
  • Capability to resolve complex problems and participate in healthy conflict
  • Self-Development, Creativity, Tenacity, Innovation, and Problem Solving
Requirements:
  • A Bachelor's Degree and a minimum of 5 years' experience in related roles, with 3 years of experience with records management systems.
  • Experience as a litigation paralegal is a plus.
  • Knowledge, skills, and abilities: Records Management, Open Text Content Server is a plus, MS SharePoint, MS O365 SharePoint, email, OneDrive, or similar systems.
  • Experience configuring, using, and administering previously mentioned records management software is preferred.
Physical Requirements/Work Environment:

The physical requirements/work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to remain in a stationary position for long periods; must be able to operate a computer and other forms of office technology; must be able to effectively communicate.
  • The noise level in the work environment is usually quiet and occasionally moderate.


In addition to an attractive wage, this position offers a competitive benefits package including Group Health and Life Insurance, Vision and Dental Insurance, a Flexible Benefits Plan, a 401(k) Retirement Plan with a company match, a Profit Sharing Retirement Plan, and other benefits.

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