Facilities Management Coordinator

4 days ago


Syracuse, New York, United States Aspen Dental Full time

About Aspen Dental

Aspen Dental-branded practices are supported by Aspen Dental Management, Inc., a dental support organization that provides non-clinical business support to licensed, independent dentists.

Job Summary

We are seeking a highly skilled Facilities Management Coordinator to join our team. The successful candidate will be responsible for ensuring that our dental facilities demonstrate best-in-class safety, cleanliness, and functionality.

Key Responsibilities

  • Manage the day-to-day facility management of dental equipment and maintenance issues at multiple locations over a large geographic territory.
  • Troubleshoot equipment issues over the phone with office staff and provide specific instructions.
  • Develop and maintain relationships with facilities vendors to ensure timely completion of work and services.
  • Manage expectations and performance within service level parameters, verifying completion of work and services.
  • Effectively communicate with internal customers and contract vendors.
  • Analyze data and store work order history and budget tracking using online programming.
  • Subcontractor appropriation, including searching for vendors and signing them up.
  • Shipping items and tracking for the Facilities Department.
  • Billing management for Facilities tickets, including contacting vendors to obtain correct information and coordinating with ADMI billing.
  • Run small projects from start to finish and provide guidance to technicians in the field.

Requirements

The ideal candidate will possess exceptional customer service skills, a sense of urgency, and experience in verbal and written communications. Prior exposure to multi-unit facilities management concepts and best practices is highly desirable. The successful candidate will be able to demonstrate successful completion of multiple tasks concurrently, negotiate with vendors, think analytically and critically, and be a real-time problem solver. Occasional travel and a flexible schedule are required.

What We Offer

As a Facilities Management Coordinator with Aspen Dental, you will have the opportunity to work in a fast-paced environment, develop new skills, and take on additional responsibilities. We offer a competitive salary of $23/hour.



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